ACCOUNTING CLERK - CORPORATE SERVICES | HALIFAX, NS

Join a team dedicated to delivering outstanding client service.
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.
We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

EQUITY, DIVERSITY, INCLUSION & ACCESSIBILITY

We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations. Applicants from these equity-priority groups may self-identify in their application.

We are currently seeking an Accounting Clerk to support the Corporate Services team in our Halifax Office.SUMMARY OF RESPONSIBILITIES

• Establish positive and professional relationships with corporate services, clients and lawyers;
• Generate and issue invoices for corporate services provided to clients;
• Ensure all billing information is accurate and up-to-date;
• Reconcile billing discrepancies and resolve issues with client;
• Respond to enquiries from lawyers, staff and vendors in a timely manner;
• Contact clients to follow up on overdue invoices and resolve any billing issues
• Enter daily credit card receipts and client disbursements;
• Update and maintain account records, payment statuses, and collection efforts to ensure accuracy and transparency;
• Facilitate payment of invoices due by sending bill reminders and contacting clients;
• Accurate and timely processing of customer payments, reconcile discrepancies, and work with clients to find amicable solutions;
• Provides back-up to the Accounts Receivable Coordinator and Billing as required;
• Participate in cross-training to provide back up for other team members as operationally required;
• Assist Accounts Receivable Coordinator with other duties as assigned, and keeps informed regarding day-to-day issues;

SKILLS & QUALIFICATIONS

• Minimum of three years’ experience in a professional customer service role;
• Ability to manage multiple tasks and prioritize effectively;
• Strong verbal and written communication skills with a demonstrated ability to provide superior customer service;
• Proven success working in an accounting and collections environment;
• High attention to detail and the ability to take ownership of responsibilities;
• Strong organizational and personal skills with the ability to meet tight deadlines
• General knowledge/understanding of accounting
• Previous experience at a professional services firm is considered an asset;
• Strong competency in the usage of MS Office, Excel, Adobe Acrobat/Kofax
• Self-starter with the ability to work independently in a dynamic environment;
• Flexible, reliable and works well in a team environment;

• Establish positive and professional relationships with corporate services, clients and lawyers;
• Generate and issue invoices for corporate services provided to clients;
• Ensure all billing information is accurate and up-to-date;
• Reconcile billing discrepancies and resolve issues with client;
• Respond to enquiries from lawyers, staff and vendors in a timely manner;
• Contact clients to follow up on overdue invoices and resolve any billing issues
• Enter daily credit card receipts and client disbursements;
• Update and maintain account records, payment statuses, and collection efforts to ensure accuracy and transparency;
• Facilitate payment of invoices due by sending bill reminders and contacting clients;
• Accurate and timely processing of customer payments, reconcile discrepancies, and work with clients to find amicable solutions;
• Provides back-up to the Accounts Receivable Coordinator and Billing as required;
• Participate in cross-training to provide back up for other team members as operationally required;
• Assist Accounts Receivable Coordinator with other duties as assigned, and keeps informed regarding day-to-day issues