ADMINISTRATION ASSISTANT

at  Equans

ABOUT US

Equans is part of a global, technical services leader, and part of the Bouygues Group. Our local team of qualified technicians and support staff delivers value for customers by balancing cost, risk, and performance, while having access to a global network of experts. We design and provide customised solutions for our clients to support them in their energy, industrial and digital transitions.
With highly qualified employees across 20+ locations in Australia and New Zealand, we provide excellent technical expertise in design, installation, and maintenance, with a unique combination of skills in Mechanical, Fire Protection, AV and Electrical and Communications Services.

STEP INTO A ROLE WHERE YOU WILL BE INTEGRAL TO THE EVERY-DAY OPERATIONS OF THE EQUANS MECHANICAL & MULTI-TECHNICAL TEAM IN SYDNEY’S CBD.

Equans, a leading provider of technical services across Australia & New Zealand, and globally, is on the lookout for an enthusiastic and experienced Administration Assistant to join our Mechanical & Multi-technical teams across two client sites in Sydney’s CBD.
In this role you will be working alongside a brilliant team, with another supportive administrator to share the load across our two busy client sites. Four days each week will be spent at our on-site office at a major Sydney CBD hospital, and one day per week you will work with the team on site at one of Sydney harbour’s world-famous landmarks.
While it is preferable that you have exposure to multi-service, facilities management and/or maintenance business, it is not required. Training will be provided where required.

WHAT YOU WILL BE DOING

• Each day you will be liaising with suppliers, contractors, customers, and technicians.
• As you deal with our suppliers, contractors, customers, and technicians you will be providing exceptional customer service.
• This role is highly process driven and some of the daily duties include:
• Invoicing (start to finish)
• Processing purchase orders
• Ordering or parts required for technician jobs.
• Allocating work and scheduling technicians.
• Work within customer portals to manage workflow.
• Providing administrative support to the Operations Manager.
• Maintaining customer service documentation.
• Follow up on any outstanding work and invoices.
• Assist Equans management with asset management and reporting.