Overview:
The Administrative Assistant will provide high-level and confidential administrative support to the Vice President of Clinical Child Welfare.
Schedule: 35 Hours Per Week
Salary: $50,000.00/annually

Responsibilities:

• Assist Vice President with planning and scheduling staff trainings which includes (arrangements/emails/database/contracting/payment processing if needed/set-up and clean-up, food orders, registering participants)
• Responsible for coordinating and scheduling meetings and trainings (sometimes includes ordering food arrangements, taking minutes or notes, and reserving rooms)
• Set up Zoom links and send out calendar invites for meetings as needed
• Provide administrative support to program supervisors as needed (Adoption, Kinship, Clinical, Peer to Peer, SHIP, BEC)
• Responsible for Record keeping when needed
• Responsible for Entering CSQ data into Evolv and or Excel and creating reports
• Assist with inputting clinical referrals and supporting documents into Evolv
• Responsible for coordinating Internship inquiries and processing their applications/forms
• New Hire Orientation Planning/Scheduling, Set-up/Clean-up, Food orders, certificates, updating database 2 days per month
• Assisting with preparing Blue Book Program Reports, annually
• Assist with staff meeting (set-up, clean-up, order/pickup food, prepare agenda, and meeting minutes with assistance from CEO’s admin), 6x per year
• Assist with preparation of Annex A contracts gathering documents needed, updating contract forms, and printing
• Assist with written reports, correspondence, and projects.

Qualifications:

EDUCATION:

Associate’s Degree required/Bachelor’s Degree Preferred

WORK EXPERIENCE:

Minimum of 3 years office support or clerical experience. Data entry experience and knowledge of databases; Knowledge of computers and Microsoft programs required; Prior Administrative Office experience; Proficient in Microsoft Office Applications such as Word, Excel, Outlook, PowerPoint, etc.; Experience working with Electronic Health Records a plus (i.e. Evolv); Able to Create letters, spreadsheets, forms, etc; Must have a car and valid driver’s license; Respects racial, ethnic, cultural and class differences of all clients and staff

• Assist Vice President with planning and scheduling staff trainings which includes (arrangements/emails/database/contracting/payment processing if needed/set-up and clean-up, food orders, registering participants)
• Responsible for coordinating and scheduling meetings and trainings (sometimes includes ordering food arrangements, taking minutes or notes, and reserving rooms)
• Set up Zoom links and send out calendar invites for meetings as needed
• Provide administrative support to program supervisors as needed (Adoption, Kinship, Clinical, Peer to Peer, SHIP, BEC)
• Responsible for Record keeping when needed
• Responsible for Entering CSQ data into Evolv and or Excel and creating reports
• Assist with inputting clinical referrals and supporting documents into Evolv
• Responsible for coordinating Internship inquiries and processing their applications/forms
• New Hire Orientation Planning/Scheduling, Set-up/Clean-up, Food orders, certificates, updating database 2 days per month
• Assisting with preparing Blue Book Program Reports, annually
• Assist with staff meeting (set-up, clean-up, order/pickup food, prepare agenda, and meeting minutes with assistance from CEO’s admin), 6x per year
• Assist with preparation of Annex A contracts gathering documents needed, updating contract forms, and printing
• Assist with written reports, correspondence, and projects