JOB DESCRIPTION

JOBTITLE: Administration Assistant
BASE: Kindred Community Ltd, Kindred Community Ltd
iSupport Virtual Offices
49 Station Road
Polegate
BN26 6EA
Registration with CQC - Location ID 1-12069341082
JOB PURPOSE: To provide secretarial and administrative duties to help facilitate the smooth handling of all company and client matters. Being an adaptable team player and able to multi-task are essential. Acting in a confident, professional, and responsible manner with compassion towards the practice’s clients. Confidentiality and punctuality are also essential.
RESPONSIBLE TO: Office Manager and Directors
HOURS OF WORK: Depending on the candidate, 15 hours per week. Flexible hours by arrangement. Some evenings and weekend hours maybe required.
PROBATION: 3 months
HOLIDAY: 25 days pro rata, plus bank holidays pro rata
SALARY: £15.00ph depending on experience
RESPONSIBILITIES: To meet the details within the Person Specification
To have a good working knowledge of general administration skills, excel, Microsoft office, systems and organisation
To be able to copy type to a high standard and meet the typing needs of the Directors or the Company team members
To be able to maintain good quality records and client information on a company server / Qunote system
To have a calm and positive attitude
To ensure the confidentiality and data protection of all clients’ information and data at all times
To support the company auditing processes and actions arising
To support financial systems and client ordering.
To attend and participate in appropriate training or team meetings as and when required.
To have high level skills with IT, online data storage systems such as OneDrive, Microsoft office, excel and outlook, whatsapp or signal, social media and Zoom platforms.
INITIAL KEYTASKS To support the Directors and Office Manager with all aspects of their role with the administration needs. Your role will involve ensuring that all documents and correspondence relating to all matters are processed and managed within the Company’s case management system in an accurate timely manner as directed by the directors or line manager, whilst maintaining communication with the team, clients via email, telephone and potentially in person. Tasks will include conducting typing, taking meeting minutes, storage of information and data inputting, maintaining systems the company has employed to complete audits, file opening and closures, communicating with potential, new and existing team members and clients. Generation, completion and monitoring of excel budgets, financial systems and billing and any general department admin.
OTHER TASKS To bring to the attention of line manager, immediately, any problems that might arise
To meet regularly with the executive administrator, to attend staff / directors’ meetings.
To assist the administrator in the overall running of the company.
The company reserves the right to develop or adapt the role accordingly to the needs of the covid19 pandemic and any changes that impact our services.
Being part of delivering the highest of standards of customer care
We’re a small business, so you may be asked to help with other tasks
Send full CV and covering letter as to why you are the right choice to Ruby Bigden, Office Manager and Kathryn Howard Director and Brain Injury Case Manager admin@kindredcommunity.co.uk
Job Types: Part-time, Permanent
Pay: £15.00 per hour

Benefits:

• Company car
• Discounted or free food
• On-site parking
• Profit sharing
• Work from home

Education:

• A-Level or equivalent (preferred)

Work Location: Hybrid remote in Bexhill TN40 2B

Please refer the Job description for details