Administrative Supervisor FRO

at  City of Houston TX

POSITION OVERVIEW

Applications accepted from: ALL INTERESTED
Job Classification: Administrative Supervisor
Division: Financial Reporting & Operations
Reporting Location: 611 Walker Street
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM Subject to Change

EDUCATION REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENTS

Three years of experience in personnel, administration, accounting or a closely related field are required.
Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS: None

SELECTION / SKILLS TESTS REQUIRED

The department will administer, and the applicant must successfully complete a skills-assessment relevant to job description.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing if a promotional position; candidate must pass an assignment drug test.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The purpose of the Administrative Supervisor (Finance) is to perform professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs varied administrative functions in the direction and coordination of programs and procedures in the assigned department.

RESPONSIBILITIES:

• Supervises, coordinates, trains and evaluates personnel job assignments for the Accounts Payable (A/P) group.
• May supervise and review the development, implementation and maintenance of specific (A/P) projects and/or policies.
• May coordinate special projects, including planning, research, presentations, and evaluation.
• May direct and review vendor monitoring and evaluation.
• May supervise staff service, including invoice processing, document review, document posting and corrections.
• Investigates special problems encountered by employees; responds to calls from both internal and external customers and may be responsible for projects/assignments that extend beyond the normal scope of subordinate’s responsibilities.
• Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities.
• Respond to vendor issues or inquiries. Assist in maintaining and updating policies and procedures.
• Ability to apply specific guidelines, internal controls and methodologies.
• Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.
• Ensures all documentation and authorization is received according to guidelines.
• Discusses questionable information with user departments or team leads and ensures corrections are processed.