JOB OVERVIEW:

As an Assistant Insurance Coordinator, you’ll be responsible for managing the placement of insurance on behalf of its condominium and homeowner association clients. The Assistant Insurance Coordinator is responsible for supporting the day to day operations of the Insurance Department; including, but not limited to gathering, researching and updating information, requesting and distributing insurance information to both internal partners and stakeholders, external insurance agents, and clients and ensuring data and content accuracy for insurance related documentation and communication.

YOUR RESPONSIBILITIES:

• Administration and oversight of FirstService Insurance Library ensuring data is current and producing reports as required
• Monitoring association insurance to ensure policies are in place and avoid lapses in coverage
• Implementation of FirstService Financial insurance program
• Consistent communication and gathering of information from brokers and agents
• Review proposals and policies to complete coverage & premium comparisons
• Maintaining databases for all association insurance policy effective dates and coverage
• Communicate in writing and verbally with insurance agents, community managers and associates, vendors, as well as other association accounting personnel as needed
• Comply with all policies, procedures and regulations
• Complete all necessary paperwork (both electronically and in hardcopy) to ensure accurate records are maintained
• Must maintain regular and punctual attendance to required shifts, meetings, trainings and related employment engagements to support position responsibilities and duties.
• Practice and adhere to FirstService Residential Global Service Standards.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.
• Other duties as assigned to support the Insurance Department.

YOUR RESPONSIBILITIES:

• Bachelor’s Degree preferred or equivalent related experience
• Property & Casualty insurance licensee a plus or ability to obtain license within first 12 months of employment
• 2 years relevant experience. Property & Casualty Insurance experience is a plus
• Experience with Community Association Insurance or Property Management isa plus
• Exceptional written and verbal communication skills
• Excellent spelling and proof reading abilities
• Confident with data research and analysis
• Ability to prioritize and multi-task
• Ability to work independently
• Collaborative attitude and team player
• Exceptional interpersonal skills
• Demonstrates working knowledge of Microsoft Office Suite, especially Excel, Outlook and Word
  

  LI-JD1

LI-Hybrid