Business Development Coordinator

at  Morrison Hershfield

Morrison Hershfield is now Stantec.
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Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield, now Stantec.
At Stantec, we recognize that there are many factors that influence career choices and that they can help make the workplace a rewarding, enjoyable, and educational experience. That’s why we’ve worked hard to ensure that everyone is a vital part of the Stantec team.

We are looking for a Marketing and Technical Administrative Assistant to join the Building Specialty Service group reporting to the Department Managers in our Oakland and Los Angeles offices. The focus of this position is twofold:

• To assist with proposal writing, and marketing material development.
• To provide project documentation and administration support to Project managers, Department Manager and Director.
• To assist in finding proposal opportunities in the California market.

Responsibilities:
The Marketing & Project Coordinator shall be responsible for, but not limited to the following:
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Write simple/standard proposals for Project Managers (PMs) and assist the Business Development Manager (BDM) in the preparation of larger more complex proposal.

• Maintain contact relation management database and create new opportunities as required.
• Work on the creation and maintenance of marketing material (proposal templates, resumes, project info sheets, and other documents) with the guidance of BDM.
• Help prepare and format PowerPoint presentations.
• Assist project managers with project administrative activities such as scheduling, quality management, tasks tracking.
• Edit, format and assemble project documents for specifications, assessment reports, warranty reports, maintenance manuals and reserve fund study reports.
• Assist with contract administration including change orders and payment certification.
• Organize and set-up project kickoff meetings, office meetings and technical seminars.
• Develop meeting minutes to identify, follow up issues and assignment of tasks.

Skills:

• Excellent customer service and interpersonal skills.
• Excellent written and oral communications skills.
• Ability to work well in a team environment or independently.
• Detail-oriented work ethic.

Qualifications:

• Strong computer skills in Word, Excel, Power Point, SharePoint and MS project
• Skills and experience in Bluebeam an asset.
• Proven experience with deadlines and time-sensitive projects
• Excellent interpersonal, written and oral communication skills
• Extremely detailed oriented
• Ability to exercise good judgment, show initiative and be proactive

Job Type:
Regular
Job Profile: For internal use
Administrative Assistant III
Morrison Hershfield, now Stantec is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.
Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee

Please refer the Job description for details