Contracts and Procurement Officer

at  PRIORS COURT FOUNDATION

ABOUT US

Prior’s Court was set up by Founding Patron Dame Stephanie Shirley, whose vision of a centre of excellence for children with autism became reality with the opening of Prior’s Court School in 1999. We have since grown to support around 90 young people with autism aged between 5-25 years with the opening of Prior’s Court Young Adult Provision in 2011.
Since opening, our support team has grown from around 20 to 500 and we have built a reputation as a leading edge educational, vocational, and residential facility for young people with autism. We are situated on 50 acres of parkland with various facilities including accommodation for our young people, a school with a wide range of facilities and offices
The Contracts and Procurement Officer will serve as the main point of contact for all local authorities with regards to contractual documentation for placements, ensuring they are renewed annually, and funding agreements are maintained. They will liaise directly with our insurance contacts with regards to managing claims and the provision of required information.
They will be responsible for procurement throughout the organisation, focusing on developing key supplier relationships and enhancing pricing and purchasing processes.

Key responsibilities include -

• Lead the annual uplift review process with all placement authorities with support from the Director of Finance
• Maintain a contract database, including key commissioning contacts and funding entities for each placement
• Produce and track contractual paperwork to support the admissions process and to support changes in placement provisions; ensuring that funding is agreed prior to admission and prior to the change in provision being delivered.
• Review procurement across the organisation
• Manage supplier relationships
• Development a key supplier listing and ensure best value is maintained
• Ensure contracts and agreements in place are best practice
• Main point of contact to insurers for all claims, including personal injury
• Maintain vehicle fleet database and report all vehicle incidents.
• Report all RIDDORs to insurers and manage the request of any additional information
• Support the annual Insurance review process
• Support the day-to-day service of the Finance Department as required
• Assist the Invoicing process in obtaining placement POs and upload information to purchaser online portals
• Support with administrative tasks on behalf of the Finance Director including the raising of POs
• Adhere to health and safety protocols and report any issues promptly
• Support the promotion of a proactive safety culture within the workplace

Person specification -

• Minimum of 2 years’ experience within a similar field
• Advanced level in MS Office, including MS Word, Powerpoint, Excel and Outlook
• Proven organisational skills with the ability to manage workload during high pressure environments
• Excellent command of the English language for the purpose of transcribing minute and producing board papers and other business correspondence
• The ability to manager conflicting demands whilst meeting deadlines
• Able and accept personal accountability to deliver on tasks

Key responsibilities include -

• Lead the annual uplift review process with all placement authorities with support from the Director of Finance
• Maintain a contract database, including key commissioning contacts and funding entities for each placement
• Produce and track contractual paperwork to support the admissions process and to support changes in placement provisions; ensuring that funding is agreed prior to admission and prior to the change in provision being delivered.
• Review procurement across the organisation
• Manage supplier relationships
• Development a key supplier listing and ensure best value is maintained
• Ensure contracts and agreements in place are best practice
• Main point of contact to insurers for all claims, including personal injury
• Maintain vehicle fleet database and report all vehicle incidents.
• Report all RIDDORs to insurers and manage the request of any additional information
• Support the annual Insurance review process
• Support the day-to-day service of the Finance Department as required
• Assist the Invoicing process in obtaining placement POs and upload information to purchaser online portals
• Support with administrative tasks on behalf of the Finance Director including the raising of POs
• Adhere to health and safety protocols and report any issues promptly
• Support the promotion of a proactive safety culture within the workplac