Deputy Chief Development & Facilities Management Officer
The Deputy Chief Development & Facilities Management Officer (DFMO) will assist the Chief DFMO in the day-to-day operations of the Department. He/She will be responsible for the strategic oversight and direction of the Projects, Renovation & Redecoration (RnR) and Contracts/Admin Divisions. This role is instrumental in achieving the University’s goals and objectives in alignment with the Campus Vibrancy Masterplan.
With his/her Civil and Structural engineering background, the candidate will play a key role in reviewing all matters pertaining to civil & structural works or concerns for the entire ODFM.
Responsibilities:

Projects Division Leadership

• Design & Development Oversight:
• Spearhead the review of design requirements for new buildings/facilities and redevelopment projects.
• Collaborate with stakeholders to define and refine design requirements.
• Authorize preliminary cost estimations for budget comparisons.
• Project Execution:
• Direct project management for new buildings/facilities and redevelopment initiatives.
• Supervise consultants to ensure compliance with design specifications.
• Define project timelines and milestones to ensure timely delivery.
• Oversee budget control and cash flow management.
• Lead the construction tender process and approve contract awards.
• Govern contractors to ensure adherence to procedures and safety standards.
• Mandate supervision by qualified personnel and supervisory staff.
• Report to senior management on the status and condition of facilities.
• Budget & Schedule Oversight:
• Monitor and update the overall development budget and project schedule.
• Partner with the Finance department to review and secure development budgets.
• Develop and present budgetary factsheets for accurate budget allocation.
• Strategize and plan master programs for development projects.
• Forecast and manage short-term and long-term cash flow.
• Report to senior management on budget and expenditure status for NTU-funded projects.
• Strategic Division Contributions:
• Foster collaborations and partnerships with external agencies.
• Oversee Workplace Safety and Health (WSH) inspection term contracts.
• Direct development planning and land use management.
• Lead the Campus Vibrancy Masterplan through infrastructure planning and implementation.

Renovation & Redecoration (RnR) Division Leadership

• RnR Strategy:
• Lead the assessment of renovation requirements for existing spaces and facilities.
• Engage with stakeholders to define and refine renovation needs.
• Review cost estimations for budget applications.
• RnR Execution:
• Oversee the management of renovation projects.
• Guide consultants to ensure renovation designs meet specifications.
• Establish and enforce timelines and milestones for project completion.
• Control budgets and manage cash flow for renovation projects.
• Direct the construction tender process and authorize contract awards.
• Supervise contractors to ensure compliance with procedures and safety standards.
• Mandate supervision by qualified personnel and supervisory staff.
• Strategic Division Contributions:
• Lead the Space Management Team overseeing optimization of common and ancillary space usage and land use.
• Administer various term contracts related to renovation works, furniture, and open-plan systems.
• Oversee term consultancy contracts including Architecture, Interior Design, Civil & Structural, Mechanical & Electrical, and Quantity Surveying.
• Manage the Building Resource Unit, including building and infrastructure records/plans, digitalization, and Gross Floor Area (GFA) management.

Contracts/Admin Division Leadership

• Central Support Leadership:
• Provide strategic support to all divisions within ODFM.
• Lead cost estimations for development and renovation projects.
• Direct the financial year budgeting exercise in coordination with OFIN.
• Standardize, review, and approve tender and contract documentation.
• Oversee procurement processes in alignment with NSS procedures.
• Ensure compliance with university policies, including legal, PDPA, and governance policies.
• Prepare and present reports for BOT, OAS, MOE, BCA, and NTU (Enterprise Risk Management).
• Manage the department’s webpage and ensure effective communication.
• Oversee the asset disposal processes.

Requirements:

• A degree in Civil and Structural Engineering or related fields. Registration as a Professional Engineer will be an advantage.
• At least 20 years of management experience in the built environment including design consultancy, project management or relevant experience in the building & construction industry.
• Proven track record in managing construction projects with a minimum value of $50 million across various disciplines.
• Experience in managing and maintaining buildings and infrastructure spanning 500,000m², with an annual budget of $50 million to $60 million.
• Strong technical knowledge in civil and structural engineering. Alternatively, candidates with mechanical and electrical engineering backgrounds must demonstrate comprehensive knowledge of other engineering disciplines and architectural works.
• Deep understanding of related disciplines in the built environment, including environmental sustainability, architectural works, interior design, external works, roads and drainage, project/contract/safety management, cost estimation, and infrastructure and building maintenance.
• Experience with soft services management and compliance with regulatory requirements.
• Significant hands-on experience in addressing built environment issues and ensuring high-quality service delivery.
• Strong managerial, interpersonal, and organizational abilities.
• Proven ability to manage teams, deliver impactful presentations, and excel in communication.
• Demonstrated tenacity in tackling challenges and handling ambiguity.
• Ability to manage diverse viewpoints and achieve consensus through open discussions.

We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU

Please refer the Job description for details