Executive Assistant, Amazon Business, EU CPS

at  Amazon Business EU Sarl H95

Knowledge of Microsoft Office products and applications
Experience as an Executive Assistant
Experience with executive level calendar management
Experience with domestic or international travel coordination
The Amazon Business CPS team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive Assistant. We are a passionate team innovating the procurement processes for business customers in Europe. Our objective is to become the preferred Marketplace for professionals in the public and private sector.
The ideal candidate for the role will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.
The position can be based in either Munich (DE), Luxembourg or London (UK) and will require office attendance.

Key job responsibilities

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liaison for direct reports
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Have fun at work and help others do the same

Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liaison for direct reports
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Have fun at work and help others do the sam