Executive Assistant
at Thermo Fisher Scientific
Waltham, MA 02451, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 23 Dec, 2024 | Not Specified | 26 Sep, 2024 | 5 year(s) or above | Good communication skills | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
JOB DESCRIPTION
As an Executive Assistant, you’ll be at the center of fast-paced activity, using your stellar office and project management skills to support the HR Regions team, VPHR, APAC/LATAM, VPHR, EMEA, VPHR, US & Canada.
What Will You Do?
- Ensure team of VP’s are organized through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi city travel
- Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones
- Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests
- Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities
- Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
- Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers
- Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations
- Manage expense reporting, process vendor invoices, and support annual budget processes
- Attend meetings and prepare minutes as requested
- Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business
- Maintain confidential files and records
- Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances
- Occasional travel coordination support after hours and on weekends
How Will You Get Here?
- High school diploma
- 5+ years of executive assistant experience in a professional office environment, large organization preferred
- Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions
- Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines
- Excellent written and verbal communication skills. Infallible proof reading and spelling
- Solid judgment, tact, and diplomacy skills in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information
- Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive “can do” attitude
- Extensive international travel management with VISA administration experience
- Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio
- Experience with Concur or other expense systems helpful.
Responsibilities:
- Ensure team of VP’s are organized through planful scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi city travel
- Skilled and experienced working with colleagues based across different geographic regions with strong cultural awareness and ability to balance multiple time zones
- Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests
- Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities
- Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
- Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
- Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers
- Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations
- Manage expense reporting, process vendor invoices, and support annual budget processes
- Attend meetings and prepare minutes as requested
- Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business
- Maintain confidential files and records
- Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances
- Occasional travel coordination support after hours and on weekend
REQUIREMENT SUMMARY
Min:5.0Max:10.0 year(s)
Executive Office
HR / Administration / IR
Management
Graduate
Proficient
1
Waltham, MA 02451, USA