Executive Secretary

at  DHL

Role Purpose: Provide full secretarial and administrative support of a responsible and confidential nature to the Senior Vice President (SVP) & Managing Director (MD) of DHL Express Singapore.

• Maintain management schedule and manage daily calendar of SVP/ MD.
• Manage SVP/ MD in his absence, ensure all matters requiring SVP/ MD attention are redirected with discretion and attended to meticulously.
• Organize and put together meeting agendas/itineraries for SVP/ MD’s travels.
• Assist in preparation of notes/materials for meetings. Prepare slides for presentation, which requires some individual judgement and creativity.
• Take minutes for Senior Management Team meetings and follow up to ensure actions are closed.
• Coordinate the administrative and logistics aspects of meetings when held locally and overseas, acting as secretariat and liaison in-charge.
• Handle SVP/ MD expense claims, phone calls and draft correspondence (mails, emails, etc).
• Arranging logistics for meetings/ workshops onsite/ offsite.
• Undertake any other related duties and tasks assigned.