Human Resources Coordinator

at  James River Church

JOB SUMMARY

Under the supervision of the Human Resources Director, the Human Resources Coordinator will be responsible for front-line administrator and internal entering, maintaining, auditing, and processing sensitive data. This position will also aid in other duties as the Director assigns to further advance the ministry.

JOB REQUIREMENTS

Job Requirements

• Highschool diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience preferred but not required.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Any equivalent combination of training and experience.
• Called to support ministry.
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge, Skills, & Abilities

• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines.
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally, and, in writing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Must have strong analytical skills and critical thinking skills.
• Exhibit a spirit of unity.

COMMITMENT TO MINISTRY

By submitting my application for this position, I confirm I have read and accept the above Job Description/Code of Conduct and believe God has called me to serve in this capacity.
Apply Now
Have Questions? Contact Human Resources at humanresources@jamesriver.churc

Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants.
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Assist upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Upkeep of Open Positions report with 100% accuracy.
• Update of Yearly HR report.
• Assist in interviews and other recruiting activities as directed

Essential Responsibilities & Duties

General:

• Answer and screen incoming calls and emails.
• General clerical duties, including photocopying, faxing, and mailing.
• Assist in managing the Human Resources inbox.
• Maintain digital and hard copy file systems.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and/or revise systems and documents as necessary.
• Assist in projects as assigned.

Human Resources:

• Open Enrollment
• Participate in Open Enrollment reconciliation.
• Work with HR Recruiter to update and maintain Open Positions Detail Report for accurate yearly reporting.
• Assist with recruiting, onboarding, and benefits as assigned.

Department Duties:

• Assists in managing current and previous employees in HRIS, hard copy, and in electronic employee files.
• Monitor and approve employees pending employee changes in HRIS.
• Performs monthly audits to reconcile electronic employee files and HRIS files.
• Create and compile reports as needed weekly, monthly, quarterly, and yearly:
• Payroll Groups
• Default Hours
• Employee Status
• Assist in Poster Compliance.
• Family Medical Leave Act:
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork.
• Yearly FMLA paperwork audit.
• Performs other duties assigned by Human Resources Director.

HRIS – Personnel Administration:

• Management of HRIS software systems.
• Serves as the primary recipient and processor of organization-wide Personnel Status forms.
• New Hires/Rehires
• Internal Transfers
• Status Changes/Title Changes
• Wage Adjustments
• Terminations
• Position Approvals
• Ensures the timely implementation of database changes from Personnel Status change forms to ensure accurate payrolls.
• Add any necessary payroll adjustments related to Personnel Status change forms to Payroll Manual Adjustment Sheet.
• Works closely with Weekday Preschool to help process Personnel Status forms, Contracts, Reviews, and manage changes.
• Process employee terminations in HR systems, coordinate with Human Resources Operations Assistant termination details, and update Payroll Manual Adjustments Sheet as needed.
• Update with FellowshipOne Go employment status.
• Coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
• Assist with I9 record keeping; to remain in legal compliance.

Recruiting:

• Assist with Career Fair coordination, facilitation, and projects as needed.
• Daily tags in recruiting for new applicants.
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Assist upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Upkeep of Open Positions report with 100% accuracy.
• Update of Yearly HR report.
• Assist in interviews and other recruiting activities as directed.

Budget:

• Provide backup for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as a backup in processing detailed MetLife self-bill, Delta, and Cox billing.

Payroll:

• Have a basic understanding of payroll processing
• Aid in Payroll as needed
• Be back up for payroll processing
• Update Manual Adjustment sheet as needed for employee changes

Risk Management:

• Provide as back for processing driver applications for employees.
• Provide as back in processing insurance needs for Kids & Youth camps.
• Assist in Workers Comp claims as needed.