INTINERANT SECRETARY – CDSBEO SCHOOLS – WESTERN REGION – PERM

at  Catholic District School Board of Eastern Ontario

DEPARTMENT OF HUMAN RESOURCES

2755 Highway 43, Kemptville, Ontario K0G 1J0
phone: 613-258-7757 toll free: 1-800-443-4562
hr@cdsbeo.on.ca
Posted on: October 24, 2024 at 2:35pm

CUPE#4204 – SL2024

Position: Secretary (Itinerant) – Permanent
(Travel to CDSBEO Western Region Schools)
Location: CDSBEO Western Region School(s)
Hours of work: 35 hours/week
Salary: $28.54/hour
Effective: Immediately
Note
Secretarial assignments are based upon student enrolment and are therefore subject to review at the
commencement of the school year. Please refer to the attached job description for further information.

Qualifications

• Secondary School Diploma and one (1) year relevant post-secondary diploma.
• Minimum two (2) years’ experience in an administrative or office environment.
• Experience with a Student Information System, scheduling, Microsoft Word, Excel and Outlook,
• E-mail and working knowledge of general office equipment.

Send application and curriculum vitae no later than:
Thursday, October 31, 2024 by 4:00pm
e-mail: hr@cdsbeo.on.ca

CHAIR OF THE BOARD DIRECTOR OF EDUCATION

A. Job Identification:
Title: Itinerant School Secretary
Immediate Supervisor: Coordinator of Human Resources – Non Teaching
B. Job Summary:
Performs a variety of secretarial and administrative duties to provide necessary support to the school, students
and parents while ensuring that integrity of information is maintained and that the office operates efficiently.
Work such as word processing, filing, updating student and teacher information and processing mail is performed
under the general direction of the School Principal.

C. Duties and Responsibilities:

• Respond to phone calls and emails and redirect them when necessary, retrieve voice mail and provide assistance

to students, teachers and parents with respect to attendance.

• Update, maintain and verify attendance records and carry out follow-up calls to parents.
• Compile and complete Absentee/Replacement Report daily and send to the Board Office.
• Process purchase requisitions on the SDS system.
• Perform accounting duties such as bank deposits, counting money collected, paying invoices and school cash

online.

• Prepare and verify budget related information.
• Pick up, receive, sort and distribute incoming and outgoing mail. Receive and unpack supplies, materials and

books and stamp with logo as required.

• Type, duplicate, collate, distribute, enter computer data and file items such as letters, transcripts, exams, Student

Information Sheets and transcripts.

• Prepare and disseminate correspondence, memos and forms.
• Enter, update and maintain student records in the student information system, ensuring accuracy and

confidentiality of the information.

• Assist with the preparation, production, verification and distribution of Student Report Cards from the information

provided by teaching staff and schedule interviews if necessary.

• Complete attendance forms and issue newsletters to parents.
• Responsible for the production and printing of class lists as well as graduation diplomas.
• Prepare, complete and distribute the Student Directory on an annual basis.
• Maintain and ensure that the University and College file is kept current as information is provided.
• Operate equipment such as a computer, telephone, fax machine, public address system, calculator and

photocopier and make certain the maintenance of these machines is kept in order (adding toner, calling for

service, troubleshooting for photocopy machine).

• Assist with first aid procedures, and secure further assistance under the guidance of the Principal.
• Complete information to be sent to the Health Unit.
• Order and maintain supplies, materials, books and keep inventories as requested.
• Prepare, verify and complete Ministry, Board and School Reports as directed by the Principal.
• Perform other duties as assigned which are unplanned and of a transient nature and are consistent with the above

job summary and duties.

D. Qualifications:

• Secondary School Diploma and one (1) year relevant post-secondary diploma.
• Minimum two (2) years’ experience in an administrative or office environment.
• Experience with a Student Information System, scheduling, Microsoft Word, Excel and Outlook,
• E-mail and working knowledge of general office equipment.

• Respond to phone calls and emails and redirect them when necessary, retrieve voice mail and provide assistanc