Lead Event Specialist at ICF

Madrid, Community of Madrid, Spain -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

0.0

Posted On

19 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Event strategy, Project management, Budget management, Stakeholder management, Team leadership, Client services, Event production, Strategic planning, Vendor management, Communication, Time management, Multitasking, Quality control, Conflict resolution, Digital event management, AI tools

Industry

Business Consulting and Services

Description

Description ICF Next is a leading European communications agency that designs and delivers impactful campaigns, content, and experiences for public‑sector and private‑sector clients. Our Events Team in Belgium delivers large‑scale, high‑impact events for EU institutions, combining operational excellence, creative execution, and strong international expertise to run complex conferences, hybrid formats, and fast‑paced project pipelines. As a Lead Event Specialist, you will: Event Strategy & Leadership Lead the strategic planning and execution of medium to large-sized events for EU Institutions, managing an event implementation team. Translate event objectives into engaging, inclusive, and sustainable experiences. Coordinate with internal communication management, creative, production, and technical teams. Serve as the Event point of contact for clients, ensuring high-quality delivery and strategic guidance on our event-related services, in collaboration with our Clients Services teams Experience Design Work with the creative team to implement creative concepts that enhance audience engagement and stakeholder impact, within budget constraints. Ensure events align with client goals, offering competitive and innovative solutions that uphold high-quality standards. Promote sustainability, accessibility, and inclusivity in all event formats—physical, hybrid, and online. Outstanding event services delivery: Manage event budgets, timelines, and resources efficiently, ensuring the agency and the client get the best value for money. Oversee external suppliers, venues, and local partners across Europe Supervise day-to-day event tasks and provide on-site leadership. Business Development Contribute to the preparation of technical and financial proposals for tenders and offers. Support the growth of our events portfolio through strategic input and market insights. What We’re Looking For 8 to 10 years of experience in event organisation and management, ideally within a communications agency or EU institutional context, including 3 to 5 years handling quality control, budget optimisation, supplier negotiation, conflict resolution and leading event implementation teams) A passion for creating and delivering first-class events and an interest in institutional communication Proven track record in delivering both physical and digital events across multiple countries. Excellent organisational, time management, and multitasking abilities with eagle-eye attention to detail, including handling events at different stages of production (Prince2 or PM² certification is a plus). Client-oriented mindset, demonstrating responsiveness, professionalism, and service excellence Familiarity with the Brussels event market. Proficiency in tools such as Zoom, Teams, Webex, Interactio, Sli.do, Hopin, CVENT, Swoogo, and B2Match. Strong written and verbal communication skills in English. French or Dutch a strong plus (additional languages like German or Spanish also of interest). Curious about how AI tools can enhance event planning and delivery, as well as the challenges the use of AI bring. University degree in a relevant field. Right to Work, Location & Sponsorship (Spain) We welcome applications from candidates based in any country. This role is located in Spain, and successful candidates must: Have the legal right to work in Spain, or be eligible for sponsorship on a case-by-case basis, and Be physically located in Spain by Day 1 of employment (or shortly before your start date). Please ensure you can meet the right-to-work and location requirements or would qualify for sponsorship where applicable. #indeed #LI-CC1 Working at ICF ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future. Candidate AI Usage Policy At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed. Spain Remote Office (ES99)

Responsibilities

The Lead Event Specialist will strategically plan and execute medium to large-scale events for EU institutions while managing implementation teams and budgets. They will also collaborate with creative and technical teams to ensure high-quality, innovative, and sustainable event delivery.