Office Administrator

at  Planet Innovation

Planet Innovation (PI) is an award winning healthtech contract design and manufacturing company and we work on some of the most advanced technology in the world. We have our own portfolio of businesses, and also partner with world-leading organizations to help them create game-changing innovations to grow their business. Our clients include some of the world’s top medical device and healthcare companies, as well as some of the world’s most exciting start-ups.
Creating great products and winning awards is all down to our team. Planet Innovation has over 400 of the brightest and most passionate people on Earth, and we are looking for more.
The Office Administrator performs a range of administrative tasks in support of teams, managers and the business, and responds to enquiries and requests.
This role is required to travel intermittently between our facilities in Box Hill and Blackburn North and will require the successful candidate to hold a valid driver’s license and their own vehicle.
Standard office hours are 9-5pm but a degree of flexibility is required to accommodate for early or late afternoon catering requests/meetings.

THE ACCOUNTABILITIES

• Ensures general office operations across Melbourne sites
• Ensures all staff information is recorded and updated in PI Systems
• Answer incoming calls and assumes other receptionist duties when needed / required
• First point of contact for building and office maintenance, mailing, shipping, supplies, equipment, invoices, and errands
• Coordinate and maintain the following; kitchen, printer, petty cash, marketing products, stationary, parking, and general mail
• Administrative work ranging from simple operations (collation of documents; office supplies) to more complex tasks (such as financial administration and reporting)
• Collection and analysis of data, reporting and presentation of results
• Responding to questions and requests for information
• Coordinates events, services and meetings as required
• Coordinates travel requests as required
• Develops standards and promoting activities that enhance operational procedures with Facilities Manager
• Efficiently completing and managing all tasks as required
• Other duties as required commensurate with your skills and experience

THE TYPICAL EXPERIENCES

• Minimum 2 years’ experience as an office administrator
• Qualification in business administration, communication or related
• Knowledge of business management systems and procedures which directly impact work
• Proficiency in MS 365 suite with expertise in Microsoft Word, PowerPoint and Excel
• Excellent time management skills and ability to multitask and prioritize work
• General aptitude with learning new software
• Adherence to OH&S requirements: Safe use of potentially hazardous equipment, liquids etc
• Strong attention to detail, organizational and problem-solving skills
• Excellent written and verbal communication skills
• Knowledge of accounting, data, and administrative management practices and procedures
• Experience developing and implementing policies and procedures
• Compliance with PI policies; procedures and international quality standards
  A positive, high-achieving work culture, and plenty of opportunities to learn and grow await you at Planet Innovation, so apply now.
  We are proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees, and all suitably qualified applicants will receive consideration for employment without regard for race, gender, sexual orientation, religion, disability, or age.
  We are also proud to be a 2024 Circle Back Initiative Employer - we commit to respond to every applicant. Please note only applications with the right to live and work in Australia will be considered for these positions.
  No recruitment agencies, please

Please refer the Job description for details