Office Associate

at  Hexagon Agility

LINCOLN, NEBRASKA, US

Driving the energy transformation is critical to reducing climate change. To limit climate risks, it is necessary to reduce the amount of CO2 released into the atmosphere.
Our Office Associate’s play an important role in driving that transformation.
Hexagon Agility, a leading global provider of clean fuel solutions, is driving the energy transformation in the transport sector. Our technology enables hard to decarbonize segments – such as trucks and buses – to move from diesel to cleaner fuel alternatives.
We are looking for an ambitious and driven colleague that wants to work closely with our Human Resources team.
To learn more about Hexagon Agility, please visit our website at www.hexagonagility.com
Position Summary:
Provide support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, answering telephones, arranging conference calls, and scheduling meetings. Be the face and first contact of the company, while conducting themselves in a professional, friendly and approachable manner. The position requires business casual appearance.

Tasks:

• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as maintaining and distributing office supplies.
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Operation of a multi-line telephone system and handling multiple telephone calls.
• Greet guests and visitors and assisting with the sign in process.
• Maintain orderly appearance of the reception area.
• Keep conference rooms clean, organized and stocked with meeting supplies.
• Additional duties as assigned.

Skills:

• Active Listening -Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension- Understanding written sentences and paragraphs in work related documents.
• Time Management -Managing one’s own time and the time of others. Also, the ability to handle multiple calls with courtesy, speed and accuracy. Capable of setting prioritization with tasks and multi-task.
• Speaking - Talking to others to convey information effectively.
• Writing -Communicating effectively in writing as appropriate for the needs of the audience.
• Critical Thinking -Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as maintaining and distributing office supplies.
• File and retrieve corporate documents, records, and reports.
• Prepare responses to correspondence containing routine inquiries.
• Operation of a multi-line telephone system and handling multiple telephone calls.
• Greet guests and visitors and assisting with the sign in process.
• Maintain orderly appearance of the reception area.
• Keep conference rooms clean, organized and stocked with meeting supplies.
• Additional duties as assigned