Office Manager

at  Prysmian Group

QUALIFIKATIONEN & ERFAHRUNGEN

• Kaufmännische Ausbildung mit mehrjähriger (langjährig) Berufserfahrung im Assistenzbereich (fachspezifische Weiterbildung).
• Erste Erfahrungen im Umgang mit SAP HR Module, Zeitbuchungen, Buchung der Zeiterfassung und Gewährleistung des Informationsflusses.
• Deutsch- sowie Englischkenntnisse: B2 oder höher
• Kommunikationsstärke und Empathie.
• Souveränes Auftreten, Durchsetzungsvermögen und Konfliktfähigkeit.
• Verantwortungsbewusstsein.
• Strukturierte Arbeitsweise und Organisationstalent.
• Schnelle Auffassungsgabe und vorausschauendes Denken.

QUALIFICATIONS AND EXPERIENCE

• Relevant training with several years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Initial experience in handling SAP HR modules, time bookings, and ensuring the flow of information.
• German and English skills: C1 or higher.
• Strong communication skills and empathy.
• Self-confidence, assertiveness, and conflict resolution skills.
• Sense of responsibility.
• Structured working style and an organizational talent.
• Quick comprehension and proactive thinking.
  Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
  All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
  Visit our
  DE&I Page to learn more about Prysmian’s commitments.
  Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.

OVERALL PURPOSE OF THE POSITION

You will be responsible to ensure the efficient and smooth operation of the office with 30-40 employees. This includes providing essential administrative support to senior management, improving productivity through effective office procedures, and maintaining a positive work environment. Additionally, you will manage resources and you will act as a central point of communication, ensuring clear and effective information flow within the organization.

KEY DUTIES AND RESPONSIBILITIES

• Implementation of the ad-hoc requirements set by the project directors and project managers to alleviate the management in various project areas.
• Creation of presentations, reports, and documents for internal and external clients.
• Organization, coordination, preparation, and follow up on meetings with internal and external stakeholders, including taking minutes if necessary.
• Organization of the office taking responsibility of tasks such as administering office supplies, reviewing invoices, booking of goods receipts, planning appointments and travel, and coordinating with craftsmen, landlords, and caretakers.
• Design and organization of team-building activities.
• Support to the HR department by checking and booking time records and ensuring the flow of information.
• Fleet management, including allocating pool vehicles, scheduling, and monitoring service appointments.