PA to Managing Partner

at  Fieldfisher

London, England, United Kingdom - 00000

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate26 Oct, 2022Not Specified27 Jul, 2022N/AGood communication skillsNoNo
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Description:

INCLUSIVENESS AND DIVERSITY

At Fieldfisher we are committed to creating an inclusive workplace where everyone feels valued, motivated and able to be themselves. Our Inclusiveness and Diversity ("I&D") Strategy is firmly rooted in Fieldfisher’s overall business strategy; we very much view I&D as being core to the business and we aim to integrate it into all our systems and processes.
Accessibility information for our London offices can be found on our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-london
Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant’s suitability to meet the requirements of the role.

A BIT ABOUT YOU?

We are looking for someone with a strong background as a PA used to working at senior level within a professional services environment, experience within a law firm would be desirable.
A vibrant and positive attitude to work is absolutely essential as well as exceptional communication, client and organisational skills.

Responsibilities:

  • Acts as a first point of contact and gatekeeper for Managing Partner, fielding and screening communications to maximise efficiency whilst providing exceptional client service together with a flexible approach.
  • Extensive diary management using own initiative to make sound decisions including proactively coordinating and arranging meetings ensuring the Managing Partner will have all the necessary documentation and details required ahead of meetings.
  • Ensure the Managing Partner is fully briefed on, or prepared for, any engagements and meetings he is involved in.
  • Minute taking and distribution of minutes for key meetings and attending client meetings and events off site as and when needed.
  • Preparing draft letters and emails, creating agendas for meetings and proof reading and responding to correspondence.
  • Take responsibility for scheduling, organising, circulating the agenda and minute taking of fortnightly ExCom meetings. This also involves attending the meeting in person, circulating minutes within agreed timeframe, ensuring that agreed actions are completed by attendees on time. In addition, ensuring that the Managing Partner is fully briefed and has all the necessary information ahead of the meeting.
  • Keep and maintain an accurate record of papers and electronic correspondence.
  • Represent the Managing Partner and the firm when required at external events and meetings.
  • Producing high level of PowerPoint presentations with excellent knowledge of Microsoft software - including Excel, Word, PowerPoint and Outlook


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Graduate

Proficient

1

London, United Kingdom