Part Time Office Manager - Swindon CAMHS

at  Oxford Health NHS Foundation Trust

In this role, no two days are the same. If you enjoy variety and a challenge, this is the perfect role for you.
We’re a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.
As Office Manager, you’ll be based within Swindon Community CAMHS who oversee the core CAMHS service for Swindon, as well as LD CAMHS, Eating Disorders and Liaison Risk services.
In this role, you’ll be responsible for the provision of effective administrative support to the teams ensuring the service is well organised and efficiently run.
You will be responsible for running the administration team and providing them with supervision and ongoing training. a further requirement of the role is to liaise with the Estates and Facilities services of the Trust to ensure the building and all equipment is maintained, safety ad fire checks are performed regularly and project manager any refurbishment undertaken.
We’ll need you to support the Clinical Team Manager and the Deputy team Managers in the continuing development of the service and administration processes.

The day-to-day management of the admin team, the organisation of effective clinical management systems, client- and family-centred practices, health and safety procedures and administrative processes.
The management of all administrative staff, including managing rotas, monitoring sickness and absence, annual leave, and study leave.
Ensuring that staff mandatory training is up to date and regular appraisals are completed with staff to identify any other training requirements.
Organising appropriate induction of new staff and managing disciplinary issues in accordance with Trust policies.
Developing systems to ensure all building works and equipment maintenance is carried out, including making sure that any necessary works are requested through GFM/Estates and undertaken accordingly. This includes all Information Technology Systems, reporting any faults and arranging for maintenance as required.
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the “candidate guide to making an application” which is attached to all roles.
Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
Excellent opportunities for career progression
Individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount
Pension scheme
Lease car scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (waiting lists may apply)
Staff networking and support groups
We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career.
You’ll also be able to network across the BaNES, Swindon and Wiltshire network of the Directorate, meaning you’ll be exposed to how we support mental health across the South West