Part-Time Receptionist / Front Desk Administrator

at  Vickers Engineering Inc

Job Title: Receptionist // Front Desk Administrator
Reports to: HR Manager
FLSA Status: Non-Exempt // Hourly
Schedule: To Be Determined // Approximately 25 Hours per Week

KNOWLEDGE AND SKILL REQUIREMENTS

• A high school diploma or its equivalent
• Progressively responsible experience in Customer Service, Data Entry, or Scheduling in a manufacturing environment.
• Knowledge in Microsoft Word, Excel, PowerPoint, and Office is a requirement

PHYSICAL REQUIREMENTS

• Bending, stooping, reaching, twisting, lifting, pushing, pulling and moving items
• Responding to public address system announcements
• Walking and standing
• Ability to lift fifty (25) pounds or more
• May have to handle parts with sharp edges
• May have to work outdoors occasionally where temperatures and climate can fluctuate
• Multitasking

ENVIRONMENTAL JOB REQUIREMENTS

• Due to forklifts and other heavy equipment traveling through the shop, temporary cracks may appear in the floor, causing an uneven walking surface
• The shop environment can be dusty and noisy
• Door are frequently open, causing drafts and interior temperature changes
• Floors around work area may become slippery during wet weather conditions, or liquids such as coolants and oils from the machinery
• May have to handle parts with sharp edges
• Passing forklifts emit gas fumes
• Tools, supplies, and related materials may contain hazardous materials
• May have to occasionally work outdoors where temperatures and climate can fluctuate

Scheduling of Company Conference Rooms

• Maintain Executive Conference Room - (i.e. professional appearance, appropriate drinks, if there is an area in the conference room that needs cleaning, please alert the cleaning service, etc…)
• Maintain Training Room - (i.e. professional appearance, appropriate drinks, if there is an area in the conference room that needs cleaning, please alert the cleaning service, etc…).
• Both conference room are required to consistently stocked and cleaned before outside meetings are scheduled (i.e. Refrigerator stocking, clean tables/chairs, organized cabinets, etc…)

Catering

• Catering requests for company visitors/customers
• Catering requests for internal company meetings (i.e. Weekly Manager’s Meeting, internal trainings, etc…)
• Any other catering requests as assigned…

Front Desk Administrative Duties

• Send out an updated phone and email directory at the beginning of each month to Managers and Supervisors.
• Answering the main phone line as needed
• Weekly inventory of Supply Closet and Conference Room to compile order (supplies, coffee, cups, etc.)
• Send correspondence out every Friday or end of the week to Manager’s to see if there are any special requests for the following week (i.e. office supplies, catering requests, etc…)
• Maintain water, ice and popsicle program
• Greeting visitors and paging the employee for whom they are scheduled to meet
• Scan for phishing in phone calls
• Ensure ALL visitors sign in and out
• Maintain visitor badges, ensuring all have been returned
• Participate in the Internal Social Media platform
• Retrieving mail from local post office
• Other Administrative duties as needed