Payroll Coordinator

at  Vuteq Canada Inc

JOB SUMMARY

The Payroll Coordinator performs accurate processing and recording of the company’s hourly and backup for salary payroll. Provide timely and accurate financial information. Assist with miscellaneous accounting functions, team member set up, and changes for all team members. Assist HR Manager with projects.

EDUCATION

• 1 – 2-year college diploma in administration or related program
• CPP (Certified Payroll Practitioner) Designation an asset

EXPERIENCE

• 1 – 2 years’ experience related to the position; or equivalent combination of education and experience
• 1 – 2 years’ experience with ADP or a an HRIS system

SKILLS AND ABILITIES

• Ability to read and interpret documents such as; safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before large groups of customers or employees of organization
• Ability to add, subtract, multiply, and divide in all units or measure, using whole numbers, common fractions, and decimals
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule

• Administer hourly payroll; back-up salary payroll administrator (if/when necessary)
• Process pay raises, pay adjustments from present and prior pay periods, involuntary deductions such as taxes and wage garnishments, direct deposits, records of employment, terminations, etc.
• Verify payroll before processing
• Ensure proper flow and maintenance of employee data
• Document changes to all hourly/temporary/salary team members personal records on payroll system (Work Force Now)
• Compile information and issue cheques related to payroll deductions
• Provide guidance to leadership with regards to various payroll legislation
• Support administrative assistant with escalated time and attendance queries from leadership
• Proficient with ADP an asset; provide team member support, and is front-line service for Vuteq with client relations.
• Document all changes to team members’ personnel records on WFN
• Support Benefits & Payroll Specialist with preparation of profit sharing/goals and objectives bonuses
• Prepare and maintain necessary reports related to payroll for Human Resources Manager as needed
• Lead newsletter activity; assign articles, perform final edits, ensure timely distribution, etc.
• Support human resources team with various tasks
• Assist with day-to-day team member interactions
• Support human resources team with various projects as assigned by the Human Resources Manager
• Active member of Social Committee
• Support company TV postings/create posters for events