Payroll HR Coordinator

at  US Logistics Solutions

US Logistics is looking to hire a Payroll/HR Coordinator works directly with the Payroll Manager to ensure that all human resource processes and payroll functions for the organization. The Payroll/HR Coordinator will ensure the collection of all necessary information and documents, compute wages, and investigates and resolves all payroll issues and discrepancies. The Payroll/HR Coordinator maintains compliance with company policies and federal, state, and local laws.

Qualifications:

• Strong Microsoft Office Skills
• Excel experience is a MUST, including creating/running reports from scratch, custom reports, able to manipulate payroll reports (pivot tables, v-lookups, etc.).
• Knowledge of wage withholding orders
• Accurate data entry skills with great attention to detail
• Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns
• Being an effective team player
• Sound decision-making skills
• Ability to multitask in a stressful environment with specific deadlines
• Ability to work independently in a time-sensitive environment
• Confidentiality and respect for the privacy of employee records
• Must have 2 to 4 years of ADP Workforce Now and current corporate payroll processing experience; candidate will have experience within a medium to large size company with multi-state locations and high-volume processing
• Must be able to run reports and assist in any finance related audit request.

Responsibilities

• Process weekly, multi-state payroll for 1600+ employees, using ADP WFN
• Maintain the vacation accrual and liability reports on a weekly basis
• Process stop payment requests and garnishments
• Reconcile payroll deductions 403(b) contributions and loan payments, PTO accrual and Health insurance allocations
• Maintain payroll records
• Provide customer service to employees
• Audits all new hires and verifies that payroll related changes are accurately reflected within the payroll system
• Processes timesheets timely through time and attendance through ADP WFN
• Prepares payroll account reconciliations
• Assists and support all internal and external audits related to payroll & benefits
• Reviews benefit bills with payroll runs for accuracy
• Identifies and solves problems, makes sound judgments; and deals tactfully and effectively with employees and other department managers.
• Assists management with ad-hoc report requests, including special projects and initiatives
• Performs other related duties as required and assigned.
• Assist in overseeing 401k plan, including auditing of file feeds
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages
• Processing and issuing W-2 forms to employees
• Accepts additional assignments related to payroll reporting functions
• Perform basic analysis, reporting, quarter-end and year-end audits, and research related to payroll processing
• Demonstrates an ability to respond to changing workloads and crisis and emergency situations.
• Develops and implements effective administrative processes to provide employees with easy access to payroll information and decisions.
• Assists with preparation of management reports

• Process weekly, multi-state payroll for 1600+ employees, using ADP WFN
• Maintain the vacation accrual and liability reports on a weekly basis
• Process stop payment requests and garnishments
• Reconcile payroll deductions 403(b) contributions and loan payments, PTO accrual and Health insurance allocations
• Maintain payroll records
• Provide customer service to employees
• Audits all new hires and verifies that payroll related changes are accurately reflected within the payroll system
• Processes timesheets timely through time and attendance through ADP WFN
• Prepares payroll account reconciliations
• Assists and support all internal and external audits related to payroll & benefits
• Reviews benefit bills with payroll runs for accuracy
• Identifies and solves problems, makes sound judgments; and deals tactfully and effectively with employees and other department managers.
• Assists management with ad-hoc report requests, including special projects and initiatives
• Performs other related duties as required and assigned.
• Assist in overseeing 401k plan, including auditing of file feeds
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions
• Preparing reports that include summaries of earnings, tax deductions, leave, compassionate leave and non-taxable wages
• Processing and issuing W-2 forms to employees
• Accepts additional assignments related to payroll reporting functions
• Perform basic analysis, reporting, quarter-end and year-end audits, and research related to payroll processing
• Demonstrates an ability to respond to changing workloads and crisis and emergency situations.
• Develops and implements effective administrative processes to provide employees with easy access to payroll information and decisions.
• Assists with preparation of management report