Personal Assistant

at  Mars Recruitment

Are you an experienced Personal Assistant with a knack for managing high-level executives’ schedules and operations? Do you thrive in a fast-paced environment and possess exceptional organizational skills? If so, we have an exciting opportunity for you to join our highly successful company as an Personal Assistant.
Responsibilities:
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Executive Calendar Management:

• Efficiently manage the calendars of the General Manager with global accountability.
• Coordinate extensively with peer Executive Assistants supporting Managing Directors and CEOs globally to schedule meetings and appointments.
• Global Travel Arrangements:
• Arrange travel logistics for the General Managers and their team members.
• Coordinate with site Executive Assistants to facilitate access and align agendas when necessary.
• End-to-End Purchase Support:
• Provide support and coaching on SAP (Systems, Applications, and Products) procurement processes to Perth and global SPS (Strategic Procurement Services) team members.
• Expense Management Support:
• Assist in managing expenses for the General Manager using the expense management system.
• Workshop and Event Support:
• Identify and select venues for workshops and events.
• Coordinate services and handle payments related to workshops and events.
• Email Management:
• Handle email correspondence efficiently and effectively.

Requirements:

• Proven experience as an Personal Assistant or similar role supporting high-level executives.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Flexibility to adapt to changing priorities and schedules.
• Bachelor’s degree preferred.

Join this dynamic team and contribute to the success of our client’s global operations. If you’re ready to take on this challenge and grow with a thriving company, apply now!

Please refer the Job description for details