Procurement Executive

at  Irish Medical Council

The Medical Council is recruiting for a Procurement Executive with responsibility for supporting all aspects of the procurement of goods and services in line with organizational-level policies and public procurement legislation. The role sits within the Directorate of Finance & IT. The role will report directly to the Head of Purchasing and Procurement.
The Procurement Executive will work the Head of Procurement and Purchasing in developing and implementing procurement policy and strategy, coordinating procurement practices to ensure compliance, minimize risk and maximizing savings and benefits available to Medical Council procurement activities.
The Procurement Executive will be the primary point of contact and liaison with other departments or directorates in relation to all operational matters for Procurement Services.

Main point of contact for all procurement queries (internal & external).
Collate all required procurement information required for financial audit processes.
Have up to date knowledge of relevant public procurement legislation, guidance and circulars
Maintain the Registers of Procurement and Register of Contracts
Manage all logs and actions related to procurement activity
Responsible for buying of purchase order requests
Monthly review and reconciliation of purchase order listing
Maintain and update purchase order systems, e-tendering systems, Office of Government Procurement systems and relevant documentation
Manage supplier queries in relation to invoicing, contracts, purchase orders and the delivery of goods and services
Develop and maintain standard documentation and templates for use in procurement process
Support the Head of Purchasing and Procurement, and Senior management team in completing tender documentation
Assist with training staff across the Medical Council in procurement policies, procedures and practices
Ensure compliance, cost savings and performance measures are established, tracked and achieved.
Support the Head of Purchasing and Procurement in driving continuous improvements in procurement while supporting day-to-day operations
Complete other ad-hoc duties & responsibilities as required in supporting the Head of Procurement and Purchasing as required.