Program Assistant, Academic Living-Learning Communities (Student)

at  American University

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about
American University
.
Department:
Living-Learning Communities Support
Time Type:
Part time
Job Description:
Summary:
UEAS Academic Living Learning Communities (LLCs) seeks to hire a program assistant. The program assistant will provide support for the planning and implementation of co-curricular activities, marketing and recruitment efforts, assessment, communication and other administrative tasks.
This position will support and serve the University College, Cornerstone, and AU Compass LLCs. The University College program is a living-learning community that fosters creativity, critical thinking, and problem solving through transformative co-curricular experiences and other social activities. The Cornerstone Program is a unique opportunity for first-year students to intern or study abroad and provides an exciting environment that challenges them to think differently and to take an active role in their education and the world around them. Lastly, AU Compass is a Living-Learning Community for sophomore students to both engage with and explore their academic pathway at AU.
For more information about our programs, check out our website!
This position reports to the Coordinator, University College, and is a part of the AU Core and Academic Living-Learning Community team in the Office of Undergraduate Education and Academic Student Services.

Primary Duties:

• Assist with the design, planning and implementation of program activities, including welcome activities, program-wide events, cohort-based events, and speaker series.
• Support with all event planning logistics, including room reservations, catering requests, attendance tracking, and preparation of written materials, as necessary.
• Guide and follow-up with all Program Leader co-curricular programming.
• Coordinate and collaborate with current LLC students to present at various admissions events throughout the Fall and Spring semesters.
• Assist with the supervision and support of Undergraduate Student Employees.
• Respond to prospective student program inquiries via phone.
• Schedule and conduct meetings with prospective students and their families.
• Coordinate regular posts on social media accounts (Facebook, Twitter, and Instagram)
• Design and develop content for the program advertisements and mailers
• Develop and distribute content for weekly LLC newsletters.
• Monitor all LLC email inboxes on a daily basis.
• Participate in weekly check-in meetings with program staff and supervisor.
• Manage student data and assist with data collection.
• Maintain budget records for program expenditures and credit card reconciliation.
• Other duties as assigned at the discretion of the Coordinators of University College, Coordinator of Cornerstone, Assistant Director of Academic LLCs and Assistant Dean of Undergraduate Education.

Salary Range:

• $19.00 -$22.00 per hour.

Position Type/Expected Hours of Work:

• Part-Time.
• 20-25 hours per week and the regular hours are expected to be between 9 am - 5 pm.
• Some night and weekend commitments will be required.
• Hybrid 1-Position is mostly on campus with 1-2 days of remote work each week. Hours of work may vary based upon service and space needs.

Required Education and Experience:

• Bachelor’s Degree required.
• 1-2 years of equivalent professional experience is preferred.
• Current graduate students are welcome to apply.
• Strong organizational and administrative skills, with an eye for detail and the ability to meet deadlines
• Previous event planning and administrative support experience
• Attention to detail, and ability to meet deadlines required
• Skill with social media and marketing platforms.
• Ability to multi-task and prioritize effectively in a dynamic environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Work with minimal supervision
• Excellent communication skills, both written and verbal

Preferred Education and Experience:

• Experience working with undergraduate students.
• Experience with Airtable platform (or similar) and managing, organizing, and dissecting data.

Additional Information:

• Students are highly encouraged to upload a cover letter, a list of three references, and resume.

Other Details

• This position is available only to enrolled American University students.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an

E-Verify

employer.

• Visit

https://www.american.edu/hr/
for additional information about American University employment and benefits.
Current American University Employees
American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email
theworkline@american.edu
.
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases") in its programs and activities

• Assist with the design, planning and implementation of program activities, including welcome activities, program-wide events, cohort-based events, and speaker series.
• Support with all event planning logistics, including room reservations, catering requests, attendance tracking, and preparation of written materials, as necessary.
• Guide and follow-up with all Program Leader co-curricular programming.
• Coordinate and collaborate with current LLC students to present at various admissions events throughout the Fall and Spring semesters.
• Assist with the supervision and support of Undergraduate Student Employees.
• Respond to prospective student program inquiries via phone.
• Schedule and conduct meetings with prospective students and their families.
• Coordinate regular posts on social media accounts (Facebook, Twitter, and Instagram)
• Design and develop content for the program advertisements and mailers
• Develop and distribute content for weekly LLC newsletters.
• Monitor all LLC email inboxes on a daily basis.
• Participate in weekly check-in meetings with program staff and supervisor.
• Manage student data and assist with data collection.
• Maintain budget records for program expenditures and credit card reconciliation.
• Other duties as assigned at the discretion of the Coordinators of University College, Coordinator of Cornerstone, Assistant Director of Academic LLCs and Assistant Dean of Undergraduate Education