Project Administrator

at  BAE Systems

At BAE Systems Australia

• Do interesting work that MATTERS
• ENJOY what you do
• GROW your career
• Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.
Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.
About the OPPORTUNITY
We have an exciting opportunity for a Project Administrator to join our Aircraft Sustainment & Training line of business based at Pearce WA, reporting to the Workplace Services Manager.
We embrace flexible work arrangements at BAE Systems Australia, such as hybrid working.
You will be responsible for providing administrative support to the project to ensure efficient daily operations are maintained. The Project Administrator facilitates communication and collaboration between various departments and stakeholders.

• Coordinate meetings, including meeting logistics, catering, minute taking, recording actions and maintaining meeting agendas
• Arrange domestic and international travel, including flights, accommodation, visit requirements and transport
• Organise and support business events, provide customer service, escort and supervise visitors within secured areas
• Raise purchase orders, process payment of invoices and reconcile credit card expenses in line with company policy
• Collate data and contribute to the development of reports, bids, contracts, manuals, presentations and correspondence
• Prepare correspondence on behalf of manager and team leads
• Contribute to appropriate systems, procedures and controls to enhance the efficiency of processes and presentation of content
• Assist with the on-boarding and induction of new staff members and manage office supplies, consumables and stationery
• High level of verbal communication and interpersonal skills.

About YOU

• Effective stakeholder management and ability to implement business requirements with others
• Well-developed self-management skills and demonstrated ability to work under own initiative to deliver outputs to time, quality and cost
• Good organisation skill coupled with an ability to effectively manage competing priorities and meet deadlines
• Flexible to changing environment with an ability to use sound written and verbal communication skills
• Intermediate MS Office skills, especially in Word, Excel, SharePoint and PowerPoint

We believe in hiring for potential, we know that some candidates hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.
About US
You will be joining a workplace that truly cares about your wellbeing.
Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.
As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.
We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.
We are proud to be recognised as an employer of choice for women by WORK180.
Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.
To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au
Clearances
As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances.
Further information regarding security clearances