Project Coordinator

at  Toronto and Region Conservation Authority TRCA

POSITION DETAILS:

Vacancies: 2
Current Rate of Pay: Min = $36.68/hr, Max = $42.51/hr
Employment type: Temporary Contract
Duration of employment: 12 months
Hours of work: 35 hrs/week
Work location: Boyd Field Office
Division: Restoration and Infrastructure
Business unit: Erosion Risk Management
Travel: 20%
Remote Work: Hybrid

• Coordinates capital and cost-recoverable projects to address multi-disciplinary environmental issues (erosion control, erosion hazard mitigation, and restoration) under the guidance of the Project Manager
• Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met
• Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables
• Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements
• Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies
• Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing
• Coordinates TRCA and external agency permissions required for projects and related approvals
• Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required
• Develops and updates communication material as requested to ensure clarity in project communications
• Coordinates the preparation and execution of a broad range of consulting agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.
• Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications.