Purchasing Administrator

at  PackSmart Inc

West Chicago, Illinois, USA - 60185

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate21 Oct, 2022USD 70000 Annual21 Jul, 20225 year(s) or aboveOutlook,Microsoft Products,Communication Skills,Excel,Microsoft Dynamics NavNoNo
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The Position: PackSmart is a 40+ year young, growing packaging equipment and supply company looking to add a detail-oriented Purchasing Administrator to take responsibility for managing inventory levels, placing purchase orders, managing rebate programs/pricing updates, sourcing new items, as well as other tasks necessary to reduce overall operating costs. This position interacts with the sales team and warehouse department regularly and is a key point person in the overall operations. The ideal candidate would have 5+ years in purchasing. Compensation is $59-$70K annually commensurate with experience.
The Company: PackSmart is a family-owned (3rd generation involved) business. Since 1979, PackSmart has been known for the great care we take with customers and employees alike. We are a growing packaging company based in West Chicago that offers its employees a collaborative environment, a flexible work schedule, and one operating system - the Entrepreneurial Operating System (EOS).
By using EOS at PackSmart, all employees have a clear understanding of where the Company has been, where it is now, and where it is going, through our quarterly State of the Company meetings. Our employees see our 10-Year Target, our 3-Year Picture, our 1-Year Plan, and our quarterly Company Rocks and financial objectives.
The EOS structure allows for weekly departmental meetings that start on time, end on time, and have a clear, consistent agenda. Issues are identified, discussed, and solved with action items set, and where employees accountability takes place. We identify the most important things (called Rocks) to accomplish in the next 90 days and we are laser focused on completing our Rocks. Employees and their manager have a quarterly conversation that occurs offsite to work on the business, as opposed to the normal daily conversations that occur when working in the business.


  • Willing to Learn & Adapt
  • Positive & Engaging
  • Finds a Better Way
  • Collaborative
  • Do What’s Right
    We are looking for candidates who exemplify all these core values regularly. We are looking for someone who is open to change. We need someone to challenge the status quo and find better, more efficient ways to perform the position.


  • Must be able to multi–task and prioritize
  • Excellent verbal and written communication skills
  • Knowledge of Microsoft Products (i.e. Word, Excel, Outlook)
  • 5+ Years in Purchasing Position
  • Experience with ERP system Required (i.e. Microsoft Dynamics NAV)
  • Excellent Attention to Detail, Organized and Analytical
  • Positive Attitude & Self-Starter who can work alone and collaboratively to achieve company goals


  • Manages inventory program at PS warehouse location
  • Improving inventory turns by Product Category (overall)
  • Tracks specific customer commitments to custom inventory
  • Uses reports to track inventory levels for core products or customer-specific products
  • Monitors slow moving items or assists in moving dead/obsolete items
  • Actively sources new items for the sales team and vets new vendors for key product lines
  • Manages all rebate programs and reviews for discrepancies or areas of improvement
  • Regularly processes purchase orders for warehouse stocking
  • Item card creation in ERP system and maintains for accuracy (including updating pricing)
  • Point person for all vendor pricing (or other) notifications; subsequently notifies sales team of important changes
  • Reviews all purchase order acknowledgements for accuracy and updates corresponding records in ERP
  • Proactively follows-up on open purchase orders to ensure product is shipped timely per confirmation
  • Responsible for reviewing vendor invoices for accuracy and invoicing the corresponding sales orders
  • Handles issues with incorrect or damaged product and processes credit memos for customers
  • Assists with Customer Service tasks as needed (order entry process for Key Customers, drop ship order processing)


Min:5.0Max:10.0 year(s)


Purchase / Logistics / Supply Chain

Logistics, Purchasing, Inventory




West Chicago, IL, USA