Receptionist

at  Reliable Controls

WHO WE ARE:

Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs.
We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration. Embracing a work–life balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees. Let’s combine our passions for building a greener future!

LET’S CONNECT!

At Reliable Controls, it’s not only experience and skills we are seeking; alignment with our values is of the utmost importance to us. Continuous improvement is vital to our organization, and we are prepared to invest in our team’s future, not just their current abilities. Let’s connect. We would love to hear from you!
Reliable Controls is an equal-opportunity employer. No applicant or existing employee is denied employment or career-growth opportunities based on their race, color, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, criminal conviction, or age

IN THIS ROLE YOU WILL:

• Provide administrative support to the Finance and Administration department and other departments are required
• Answer and direct all incoming telephone calls, and responding to general inquiries
• Greet all incoming visitors, and offer tea/coffee/water upon arrival (make them comfortable)
• General and frequent office filing and related administration
• Sorting and distributing incoming and outgoing mail and courier mail, and the ordering of mailing supplies and stamps
• Maintaining inventory and the ordering of office supplies, coordination of office equipment and facility repairs
• Managing offsite record documents, and organizing the yearly offsite filing for the office, including files for termination
• Preparing conference rooms before and after meetings, and end of the day clean-up
• Support in organizing company quarterly meetings – coordinating carpooling efforts from second office, and managing the sign in process
• Set up conference calls, and coordination of meetings in Outlook calendars as required
• Management and updating of Employee contact list
• Demonstrate high level of customer service while supporting internal or external stakeholders
• Perform a variety of clerical duties such as word processing, filing, and photocopying
• Other duties as required

THIS ROLE MIGHT BE RIGHT FOR YOU IF YOU HAVE:

• High school diploma or equivalent
• A minimum of 1-2 year of related work experience in a reception, customer service, administrative or accounting support capacity
• Demonstrated competency in full MS Office suite and Excel; specifically databases
• Strong written and oral communication skills
• Professional demeanor and outstanding customer service skills
• Ability to effectively manage a diverse workload in a fast-paced work environment
• High level of accuracy and attention to detail
• Excellent analytical and problem-solving skills
• A valid class 5 drivers license (*required)