Sales Support- Facility

at  WL Gore Associates

About the Role: We are looking for an experienced Administration Professional to join the Gore Medical Sales Operations Team. This role requires advanced administrative support skills, solution-oriented thinking, an ability to design and implement process improvements, and collaboration across multiple disciplines and teams. In this role, you’ll oversee daily office operations and manage administrative tasks, to support the smooth functioning of our facility. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.
This role will be located in the Gore Sydney facility located in Belrose.

REQUIRED QUALIFICATIONS:

• Minimum 3 years of experience in one of the following roles: office manager, facility coordinator, administrative support, executive assistant or customer service
• Advanced knowledge in Microsoft Office including email and calendar management (managing multiple inboxes); demonstrated knowledge in other software and data management tools; ability to learn and implement new tools and technology
• Working knowledge of SharePoint and Microsoft Teams
• Customer service and professionalism: demonstrated ability to maintain confidentiality, discretion, adaptability, and exercise independent judgement
• Communication skills: demonstrated ability to effectively communicate through: telephone, written communication, verbal, virtual and in-person
• Strategic and proactive administrative support: demonstrated ability to prioritize, solve problems, strategically coordinate and collaborate to meet business needs with high attention to detail, organization and self-direction
• Ability to travel up to 5% of work time to occasionally attend off-site meetings or events

DESIRED QUALIFICATIONS:

• Accredited professional certifications
• Knowledge in additional apps/platforms such as Forms, Lists, Power BI, Planner, PeopleSoft, Mural & Canva
  What We Offer: Our success is based on the capability and creativity of our Associates, and we are proud to offer a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow.
  We provide benefits that offer choice and flexibility and promote overall well-being. And in keeping with our belief that every Associate should share in the collective success of the enterprise; we provide a distinctive Associate Stock Ownership Plan in each country as well as potential opportunities for “profit-sharing”. Learn more at gore.com/careers/benefits
  We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas and experiences, we uncover new possibilities and make a greater impact in the world. We are proud of Associates for building on our rich history of innovation, upholding our values and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity and respect.
  Gore is an equal opportunity employer. We welcome all applications irrespective of race, color, religion, sex, gender, national origin, ancestry, age, status as a qualified individual with a disability, genetic information, pregnancy status, medical condition, marital status, sexual orientation, status as a covered veteran, gender identity and expression, and any other characteristic protected by applicable laws and regulations.
  Our Talent Acquisition Team welcomes your questions at gore.com/careers/contact

• Ensure day to day, smooth operation of our office facilities, including ordering supplies, coordinating meeting rooms, equipment and coordinating maintenance
• Use your administrative expertise to identify areas for process improvement, leveraging digital tools for maximum efficiency
• Collaborate with others to align and implement process improvement initiatives
• Anticipate, prioritize and proactively assist with a wide range of administrative tasks: manage calendars, coordinate travel, generate, proofread and distribute correspondence, communications and reports, ensure data and intellectual property confidentiality, maintain databases, prepare and edit presentations, track and file expenses, maintain files (electronic and physical) and answer and direct calls appropriately
• Manage inventory of sales literature and brochures
• Coordinate meetings including logistics support, venue sourcing, audio/visual coordination, travel management
• Adapt to ever-evolving business needs and be able to change direction with optimism and flexibility
• Represent Gore professionally and work effectively as part of a local and global team