Sr Research Operations Analyst

at  City Of Hope

Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we’re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research.
Under minimal supervision the Sr. Research Operations Analyst (SRO) supports daily operations within the department; independently assists with pre and post award activities including budget preparation, proposals, analysis, and project close out. Expert knowledge of sponsor institutions (i.e. S2S proposal software, GAAP, ERP/PeopleSoft) with the ability to make decisions independently and experience to be a resource to research operations analysts.

YOUR QUALIFICATIONS SHOULD INCLUDE:

• Bachelor’s Degree (any discipline).
• High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements.
• 5+ years related experience in business administration and administrative analysis (budgets, grant accounting, facility, or personnel support).

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in business, finance, business administration, research administration, science, or related field is preferred.
• 2+ years of experience in research administration is preferred.
• Pre-award and post-award grant administration experience.
• Clinical trial experience and/or familiarity with biostatistics, strongly desired.
• Research fund management, including effort tracking.
• Budget development experience.
• Experience with rate setting and tracking financial and non-financial performance metrics.
• Finance/accounting experience (not cash register).
• Strong Excel skills: pivot tables, VLOOKUP, formula linkages between worksheets and power query.
• Certified Research Administrator (CRA), strongly desired.
• Can work independently and demonstrate creative problem-solving skills.
  City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
  To learn more about our Comprehensive Benefits, please CLICK HERE

Research Administration & Financial Management

• Pre and post-award duties.
• Generating financial reports for all assigned Principal Investigators (PIs) and chart strings.
• Coordinating proposal development and submission in collaboration with PIs, the Office of Sponsored Research (OSR), the Institutional Review Board (IRB), etc.
• Developing, editing, and advising on budgets, justifications, biosketches, etc.
• Maintaining accurate allocation of personnel expenditures and effort on all chart strings within the assigned portfolio.
• Reconciling and coordinating monthly and quarterly effort certification of the assigned portfolio, processing corrective actions as necessary.
• Approving and reconciling purchase orders to verify appropriateness of expenses and availability of funds.
• Reconciling chart string activity to ensure accurate expenditure procedures are in accordance with sponsor and COH guidelines.
• Assisting in annual departmental budget preparation/development by gathering, analyzing, and reporting data as requested.
• Supporting the project close-out processes (clear encumbrances, close POs, close out sub-awards, pay invoices, etc.).
• Assisting the Business Manager (BM) and PI with contract management, including contract workflow, new agreements, and amendments.
• Under the direction of the BM, assisting with the implementation of long-range financial plans, analyses, and initiatives.

Human Resources

• Under the direction of the Business Director or Manager, you will be responsible for coordinating personnel actions for department staff and/or faculty as requested, including but not limited to:
• New hire onboarding (visa requests, AccessNet, login ID, Outlook, etc.)
• NES onboarding (visa requests, AccessNet, login ID, Outlook, etc.)

Department Support

• Assisting in department business activities, including but not limited to purchasing, facilities, travel, and reporting required by the institution.
• Coordinating building and equipment safety and maintenance, and other services.
• Coordinating lab safety training, lab coat services, and other general lab support.