Supply Chain Officer at Save the Children International

, , Laos -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

0.0

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Supply chain management, Procurement, Tendering, Contract management, Fleet management, Asset management, Inventory control, Logistics, Data analysis, Reporting, Time management, Communication, Google Drive suite, Compliance, Construction tendering

Industry

Non-profit Organizations

Description

The role We are currently looking for Supply Chain Officer based in Vientiane Capital. Role Purpose Supply Chain Officer is responsible to coordinate and support both in Vientiane Capital and the provincial field office level (covering 7 Provinces) for the “Strengthening Climate Resilience of the Lao PDR Health System” project funded by the Green Climate Fund (GCF). S/he is tasked with supporting and maintaining effective and efficient supply chain policies and procedures, in line with SCI standard operating procedures (SOPs), international standards, national laws, and donor rules. The post holder will support all supply chain aspects of SCI procurement, asset management, transportation, fleet management, and supplier contracts, with a primary focus on the construction tendering process. The role involves preparing tender documents, coordinating with suppliers and contractors, and ensuring compliance with procurement procedures, preparation of bills and project requirements, as well as overseeing the transportation of goods from origin to destination and managing asset and inventory control. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and adjust working hours accordingly. KEY AREAS OF ACCOUNTABILITY: * Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. * Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. Key responsibilities: Coordination / Representation * Work closely with project/program field implementation and subsequent activities, e.g., transportation, freight, assets, warehousing, casual labor, and program/project close-out. * Establish and maintain effective working relationships with SCI Laos staff at the country office, partners, and field offices to ensure the smooth implementation of supply chain systems. * Liaise closely with supply chain staff at the country office and field offices to support Save the Children’s initiatives regarding supply chain systems. Technical Management a. Procurement and Supply * Support the end-to-end construction tender process (ITT, RFQ, evaluation, and contract support). * Assist in preparing tender and contract documents and ensure completeness and compliance. * Support procurement processes in ProSave and coordinate with requesters and procurement committees. * Ensure all procurement documents are properly filed before payment processing. * Monitor and report market price trends to the line manager. * Keep track record of the billing periods and support in submission of the documents to finance for next steps. b. Fleet management * Support CO fleet management to make sure log-sheets have been used for the vehicle including rental vehicle and motorbike, make sure all required copies of papers and related vehicle documentation, and other safety equipment are available at vehicle at all times. * Maintain vehicle logbooks, documentation, and support fleet reporting and renewals. * Monitor goods movement and ensure accurate records of in/out items. c. Warehousing and Distribution * Make sure proper record of In-Out of items, equipment and other stationaries. * Report in a timely manner on damages and loss of goods and develop procedures to minimize future loss. d. Assets / Inventory * Support CO asset management to maintain asset and inventory registers on a regular basis ensuring all additions, transfers and disposals are recorded. * Conduct regular checks to verify numbers, conditions, and locations of assets. * Report in timely manner on loss and damages of asset. Report Preparation * Support supply chain team in updating related supply chain trackers and preparations for monthly, quarterly, and monthly reports. QUALIFICATIONS AND EXPERIENCE * Minimum bachelor’s degree in administrative management, business administration, supply chain management or related discipline. * Certificates related to Logistics and Supply Chain are a plus. EXPERIENCE AND SKILLS * Demonstrated experience in laboratory and/or field entomology, including mosquito rearing, collection, and identification. * Strong team player with the ability to work independently under routine supervision. * Excellent organizational and time-management skills, with the ability to handle high-volume tasks accurately and meet deadlines. * Effective interpersonal and communication skills, able to work within large, multidisciplinary teams. * Proficiency in using computers (including Google Drive suite), smartphones, and stereo microscopes, with the ability to quickly learn new software platforms. * Strong ability to prioritize tasks and perform effectively under pressure. * High attention to detail in reporting, record-keeping, and data analysis. * Strong ability to prioritize tasks and perform effectively in high-pressure environments. * Contract length: Fixed term (1 year with the possibility of extension) The Organisation We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: * No child dies from preventable causes before their 5th birthday * All children learn from a quality basic education and that, * Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information: Interested candidates please submit a full application using a cover letter and up-to-date CV as a single document including contact details of three professional referees (current and last line managers and HR department). Please also include details of your salary expectations and a copy of your ID card. Please note that we will require a copy of your Criminal Records (ໃບແຈ້ງໂທດ) later. Save the Children International is a child-rights based organization. Safe recruitment is central to the safeguarding of children and young people that we come into contact with, and support through our programmes. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Save the children is an equal opportunities employer, qualified females, persons with disability and candidates from diverse cultural backgrounds are encouraged to apply. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Responsibilities

The Supply Chain Officer coordinates and supports supply chain activities including procurement, asset management, and fleet operations for the GCF-funded health system project. The role involves managing the construction tendering process, ensuring compliance with organizational policies, and overseeing the distribution and inventory of goods.