Technology Procurement and Vendor Management Specialist

at  The Cadillac Fairview Corporation Ltd

What you will deliver:

• Collaborate with D&T and other departments to understand their technology requirements and support the development of procurement strategies to meet those needs consistent with overall company and procurement objectives.
• Support the development of RFPs, RFQs, and RFIs for IT-related purchases.
• Collaborate with cross-functional teams to review vendor responses and make recommendations for vendor selection.
• Conduct market research to inform procurement decisions and identify potential cost-saving opportunities through strategic sourcing, volume discounts, and alternative procurement methods.
• Monitor vendor spend (costs), proactively identifying opportunities to improve cost-effectiveness.
• Liaise with vendors during contract negotiations to help secure favorable terms, including pricing, service level agreements, and delivery schedules.
• Review and analyze contract terms and conditions to mitigate risks and ensure alignment with organizational goals and standards.
• Maintain a contract management system to track contract expiration dates, renewals, and compliance obligations.
• Work with multiple stakeholders, including business stakeholders, privacy, security, audit, finance, and the legal departments, to ensure the terms and conditions stated in contracts are in line with the company’s standard strategic objectives, legal requirements, and corporate policies.
• Monitor vendor performance and address any issues or concerns that arise.
• Manage multiple vendor relationships involving information technology solutions and services.
• Develop and execute vendor and client satisfaction surveys and analyze results.
• Track and analyze vendor performance data

The Technology Procurement and Vendor Management Specialist is responsible for supporting sourcing, contracting, and vendor management activities involving information technology within the Data & Technology (D&T) department and across the organization.

What you will deliver:

• Collaborate with D&T and other departments to understand their technology requirements and support the development of procurement strategies to meet those needs consistent with overall company and procurement objectives.
• Support the development of RFPs, RFQs, and RFIs for IT-related purchases.
• Collaborate with cross-functional teams to review vendor responses and make recommendations for vendor selection.
• Conduct market research to inform procurement decisions and identify potential cost-saving opportunities through strategic sourcing, volume discounts, and alternative procurement methods.
• Monitor vendor spend (costs), proactively identifying opportunities to improve cost-effectiveness.
• Liaise with vendors during contract negotiations to help secure favorable terms, including pricing, service level agreements, and delivery schedules.
• Review and analyze contract terms and conditions to mitigate risks and ensure alignment with organizational goals and standards.
• Maintain a contract management system to track contract expiration dates, renewals, and compliance obligations.
• Work with multiple stakeholders, including business stakeholders, privacy, security, audit, finance, and the legal departments, to ensure the terms and conditions stated in contracts are in line with the company’s standard strategic objectives, legal requirements, and corporate policies.
• Monitor vendor performance and address any issues or concerns that arise.
• Manage multiple vendor relationships involving information technology solutions and services.
• Develop and execute vendor and client satisfaction surveys and analyze results.

• Track and analyze vendor performance data.

  What your strengths are:

• Strong understanding of IT products and services, including hardware, software, cloud solutions, and licensing models.

• Excellent communication, presentation, and negotiation skills.
• Strong project management, organization, and time management skills.
• Ability to multitask and manage competing priorities effectively.
• Build/foster solid relationships and organizational alignment with all stakeholders.
• Develop and maintain strong relationships with vendors
• Highly professional, ability to manage multiple vendor relationships simultaneously.
• Business partner mindset to establish and grow relationships with key business stakeholders.
• Strong communication skills.
• Excellent written and strong presentation building skills & capabilities.

• Ability to work independently and as part of a team, experience with analytical, problem solving and evaluation skills.

  What you need to succeed:

• Bachelor’s degree preferred.

• Minimum 3 years of experience in IT procurement, with a focus on category management, sourcing, vendor management, and analytical skills.
• Experience in delivering savings and value in a procurement function.
• Experience supporting the creation of RFx documents and owning/facilitating competitive bid engagements.
• Proven negotiation skills and the ability to build and maintain effective vendor relationships.
• Demonstrated stakeholder/relationship management and networking skills.
• Demonstrated proficiency with G Suite and Microsoft 365.
• Exposure to Ivalua third party management platform is an asset.