Accounting Technician - Telecommunications

at  City of Ketchikan Alaska

TITLE: ACCOUNTING TECHNICIAN

DEPARTMENT: KPU DIVISION: Telecommunications
STATUS: Regular
Full-Time
HOURS/DAYS: Monday – Friday
8:00 am – 5:00 pm
GRADE / STEP: 244 / A - U DUTIES: See attached job description

SPECIAL REQUIREMENTS:

Equivalent to the completion of the twelfth grade. Additional college level coursework in
accounting, public administration, business administration, or a related field is desirable.
Two years of increasingly responsible clerical accounting or bookkeeping experience.

SUMMARY DESCRIPTION

Under general supervision, performs moderately difficult accounting clerical work, including preparing
and maintaining accounts payable, purchasing, and payroll for the Telecommunications Department of the
City of Ketchikan; performs a variety of administrative duties supporting the ongoing operations of the
department.
The Accounting Technician - KPU is responsible for coordinating the departmental financial records
while maintaining strict confidentiality and providing a skilled level of administrative assistance to the
Telecommunications Department. Must comply with all pertinent federal, state and local regulations,
polices and procedures, and perform these duties in a manner that reflects positively on the City of
Ketchikan and the department.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a
short period of time in order to successfully perform the assigned duties.

KNOWLEDGE OF:

Basic accounting or bookkeeping principals, practices and terminology.
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases.
Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
Basic payroll practices and principles.
Mathematical principles.
Principles and practices used in establishing and maintaining files and information retrieval systems.
Pertinent federal, state, and local laws, codes, and regulations.
English usage, spelling, grammar, and punctuation.

EDUCATION/TRAINING:

Equivalent to the completion of the twelfth grade. Additional college level coursework in
accounting, public administration, business administration, or a related field is desirable.

EXPERIENCE:

Two years of increasingly responsible clerical accounting or bookkeeping experience.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or
may be required to perform additional or different duties from those set forth below to address business needs and
changing business practices.
1. Prepares and maintains accounts payable, including processing of invoices and check requests,
reviewing account coding for accuracy and suggesting changes, verification of receipt of
materials and accuracy of billing; works directly with vendors to coordinate corrections to
invoices, billings, or accounts.
2. Processes packing slips for verification of receipt of materials; verifies invoices for accuracy of
charges; prepares invoices for payment.
3. Reviews encumbrance register with accounts payable to ensure department encumbrances
accurately reflect status of orders and jobs.
4. Issues purchase orders numbers and maintains log; verifies budget account coding; verifies
management approval before making purchases.
5. Assists management personnel in administering the purchasing functions including preparing and
maintaining purchase orders, auditing, and balancing.
6. Assists management personnel in administering the payroll functions including entering time
sheet information for payroll processing; maintains department payroll files; maintains and audits
employee leave requests.
7. Processes travel expense reports for employee reimbursement; verifies totals and account coding;
submits to accounts payable; may occasionally be required to make travel and training
arrangements for department personnel.
8. Provides assistance to management in the preparation of the annual operating budget; performs
various tracking functions to help monitor the annual budget as requested by management
personnel.
9. Researches, develops and maintains reports required for cost studies and management financial
and operational needs and requests.
10. Receives daily overtime reports from department employees; calculates total compensation;
updates and maintains the department overtime spreadsheet.
11. Monitors and distributes petty cash funds; serves as petty cash custodian and maintains approved
cash level.
12. Provides backup to the Administrative Assistant.
13. Receives, screens and forwards incoming telephone calls to appropriate personnel, assists visitors
and customers by directing to the appropriate personnel as needed; sorts, processes and distributes
mail to the appropriate departments.
14. Responds to customer questions, and initiates and processes customer service requests.
15. Performs related duties as required.