Admin Executive

at  Agile Consultants

JOB SUMMARY:

We are currently seeking an experienced and dynamic Admin Executive to join our team in Dubai. The successful candidate will play a pivotal role in providing efficient administrative and backend support, contributing to the smooth operation of our personal care product manufacturing business.

JOB REQUIREMENTS:

• Proven experience of at least 4 years in Admin/Backend support roles.
• JAFZA experience is essential.
• Strong experience in Import/Export documentation processes.
• Ability to liaise effectively with vendors, suppliers, and customers.
• Proficient in coordinating with sales and other backend teams.
• Confidence, professionalism, and a presentable demeanor.
• Familiarity with Bill of Lading and Performa Invoice documentation.
• Openness to learning and taking on additional responsibilities.
• Strong organizational and multitasking skills.
  Note: The ideal candidate should be proactive, adaptable, and capable of contributing to the overall efficiency of our personal care product manufacturing operations.

• Provide comprehensive admin and backend support to ensure smooth daily operations.
• Handle Import/Export documentation processes efficiently.
• Liaise with vendors and suppliers to ensure timely procurement of required materials.
• Manage and respond to customer inquiries and concerns effectively.
• Collaborate with sales and other backend staff to streamline processes and information flow.
• Coordinate with relevant authorities for JAFZA-related processes and compliance.
• Demonstrate proficiency in handling Bill of Lading and Performa Invoice documentation.
• Maintain accurate records of transactions and communications with vendors, customers, and other stakeholders.
• Ensure timely and accurate completion of administrative tasks to support business operations.
• Act as a point of contact for internal and external stakeholders, addressing queries and concerns.
• Take on additional responsibilities and contribute to ongoing process improvement initiatives.
• Contribute to the positive and collaborative work culture within the organization.