Administration Officer - Indooroopilly State High School

at  Education

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

About the SET AO role: Indooroopilly State High School welcomes applications for this Full-Time Temporary Administration Officer (AO3) locally known as Senior Executive Team Admin Officer (SET AO). As the SET AO your responsibilities include, but are not limited to:

• DP Support
• Operational event support - plan, order supplies, set up and pack up
• School photos, Yr 7 & 10 immunisations, year 12 grad, awards, open day
• Exporting OneSchool/DayMap report
• Timetabling
• Enrol students into IM classes
• Working in future timetables as requested by BB/DW
• Editing spreadsheets for future timetabling purposes
• QParents admin
• Accept LowDoc approval requests
• Point of contact for parents/carers
• Approve QPAO accounts
• Exam Timetables
• Create in OneSchool, enter data as needed, update documents for communication purposes
• Support with reporting (e.g. setting up, finalising, editing)
• QCAA EAs (once weekly for 5 weeks in Term 4 only)
• Accept deliveries, check off list of materials delivered and reorganise per exam timetable

Admin support

• Student Enquiries including ensuring sufficient forms available
• Photocopier - ensure paper, toner and waste, report faults/maintenance
• Other tasks as required by Executive Manager, Business Manager
• Daily supervisions back up

About the Finance Role: Indooroopilly State High School welcomes applications for this Full-Time Temporary Finance Officer (AO3) position. As the Finance Officer your responsibilities include, but are not limited to:

• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements
• Assist with the day-to-day management of the school’s financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
• Undertake routine activities including reception (telephone and counter enquiries), maintaining school records, arranging appointments, correspondence and general administration.
• Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities and facility hire
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.

Please refer to the attached role description for any mandatory requirements for this position.

How to Apply

• Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License

About the SET AO role: Indooroopilly State High School welcomes applications for this Full-Time Temporary Administration Officer (AO3) locally known as Senior Executive Team Admin Officer (SET AO). As the SET AO your responsibilities include, but are not limited to:

• DP Support
• Operational event support - plan, order supplies, set up and pack up
• School photos, Yr 7 & 10 immunisations, year 12 grad, awards, open day
• Exporting OneSchool/DayMap report
• Timetabling
• Enrol students into IM classes
• Working in future timetables as requested by BB/DW
• Editing spreadsheets for future timetabling purposes
• QParents admin
• Accept LowDoc approval requests
• Point of contact for parents/carers
• Approve QPAO accounts
• Exam Timetables
• Create in OneSchool, enter data as needed, update documents for communication purposes
• Support with reporting (e.g. setting up, finalising, editing)
• QCAA EAs (once weekly for 5 weeks in Term 4 only)
• Accept deliveries, check off list of materials delivered and reorganise per exam timetabl

About the Finance Role: Indooroopilly State High School welcomes applications for this Full-Time Temporary Finance Officer (AO3) position. As the Finance Officer your responsibilities include, but are not limited to:

• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements
• Assist with the day-to-day management of the school’s financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.
• Undertake routine activities including reception (telephone and counter enquiries), maintaining school records, arranging appointments, correspondence and general administration.
• Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities and facility hire
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision