HR Assistant

at  River Cree Resort Casino

Overview:
Reporting to the Director of Human Resources and supporting the entire HR Team, the Human Resources Assistant is required to provide a variety of administrative and human resources duties. It is imperative that the Human Resources Assistant provides exceptional customer service in a warm, welcome and inviting atmosphere for all associates

Responsibilities:

• Provide a warm and inviting atmosphere for all associates
• Ensure our external and internal customers are being provided with superior customer service
• A passion for excellent service and the organization’s vision
• Commitment to learning what our customers’ needs and wants are
• Encourage mutual accountability in service and inspiring others
• Handle confidential and proprietary information on a daily basis
• Ensure that office inventory is maintained and order office supplies on a weekly basis
• Screen and forward inquiries to the appropriate HR team members
• Update organizational chart and company directory as required
• Order proxy cards and issue picture ID for all associates
• Assist with the “sign-on” process when required and directed by the Recruitment Specialist
• Assist associates with completion of Back Check forms and AGLC License Applications and Renewals
• Participate in at least one resort-wide committee
• Develop and continuously replenish areas for benefit forms, vacation forms, handbooks and other general HR documents and office supplies
• Attend weekly HR department meetings when possible, and act as recorder
• Sort, record and distribute all incoming and outgoing mail and other correspondence including keeping a log of all information
• Assist in the preparation of correspondence to associates (i.e. Attachments to paystubs)
• Responsible for creating and maintaining a database for invoices and PO system
• Responsible for recording and tracking of all associate certificates in Microsoft Dynamics GP.
• Add new associates to Microsoft Dynamics (GP), make changes as requested to associate cards in GP.
• Assist with benefits including but not limited to; add new associates online, make changes as requested by associates.
• Participate in weekly orientations, provide an overview of the company benefit plan and also be an alternate to deliver orientation if the Recruitment Specialist is unavailable.
• Coordinate HR team calendar including common room schedule
• Maintain the comprehensive administrative filing system consisting of the employment and confidential personnel files of 600 Casino associates
• Run various reports (AGLC License, ProServe, ProTect, Deal us In I & II, AML) from HRIS software to assist the HR team and assist with any tasks as assigned by the team
• Assist the Recruiter with copying of materials for Orientation and facilitate New Hire Orientation twice per month or as needed
• Tracking all internal referrals and ensuring the action forms are completed in a timely matter
• Assist with and attend job recruitment fairs as needed
• Office duties will include faxing, photocopying and filing
• To look out for the safety of yourself, co-workers and to follow all Health and Safety requirements in the workplace.
• Other duties as assigned

Qualifications:

• The incumbent will have successfully completed Grade 12
• Completion or near completion of an HR Certificate or Diploma
• The preferred candidate will have at least 3-5 years experience in a corporate organization focusing on administrative/HR tasks
• Minimum 3-5 years HR or administrative experience in a fast-paced deadline driven environment
• Experience in the hospitality or gaming industry is an asset
• Must have experience with coordination of 600+ employee files
• Knowledge and experience working with an HRIS system including running reports
• Efficient with Microsoft Office, Excel and PowerPoint
• Efficient with Human Resources Information Systems
• Excellent interpersonal skills
• Self-starter, comfortable working both in a team environment and independently.

The Human Resources Office is located in a high-volume associate traffic area. The Human Resources Assistant must be able to work in a fast paced, highly demanding office environment. This position will require participation in the departments late shift rotation when needed.

• Provide a warm and inviting atmosphere for all associates
• Ensure our external and internal customers are being provided with superior customer service
• A passion for excellent service and the organization’s vision
• Commitment to learning what our customers’ needs and wants are
• Encourage mutual accountability in service and inspiring others
• Handle confidential and proprietary information on a daily basis
• Ensure that office inventory is maintained and order office supplies on a weekly basis
• Screen and forward inquiries to the appropriate HR team members
• Update organizational chart and company directory as required
• Order proxy cards and issue picture ID for all associates
• Assist with the “sign-on” process when required and directed by the Recruitment Specialist
• Assist associates with completion of Back Check forms and AGLC License Applications and Renewals
• Participate in at least one resort-wide committee
• Develop and continuously replenish areas for benefit forms, vacation forms, handbooks and other general HR documents and office supplies
• Attend weekly HR department meetings when possible, and act as recorder
• Sort, record and distribute all incoming and outgoing mail and other correspondence including keeping a log of all information
• Assist in the preparation of correspondence to associates (i.e. Attachments to paystubs)
• Responsible for creating and maintaining a database for invoices and PO system
• Responsible for recording and tracking of all associate certificates in Microsoft Dynamics GP.
• Add new associates to Microsoft Dynamics (GP), make changes as requested to associate cards in GP.
• Assist with benefits including but not limited to; add new associates online, make changes as requested by associates.
• Participate in weekly orientations, provide an overview of the company benefit plan and also be an alternate to deliver orientation if the Recruitment Specialist is unavailable.
• Coordinate HR team calendar including common room schedule
• Maintain the comprehensive administrative filing system consisting of the employment and confidential personnel files of 600 Casino associates
• Run various reports (AGLC License, ProServe, ProTect, Deal us In I & II, AML) from HRIS software to assist the HR team and assist with any tasks as assigned by the team
• Assist the Recruiter with copying of materials for Orientation and facilitate New Hire Orientation twice per month or as needed
• Tracking all internal referrals and ensuring the action forms are completed in a timely matter
• Assist with and attend job recruitment fairs as needed
• Office duties will include faxing, photocopying and filing
• To look out for the safety of yourself, co-workers and to follow all Health and Safety requirements in the workplace.
• Other duties as assigne