HR & Payroll Officer m/w/d Vollzeit

at  Crane Worldwide Germany GmbH

ESSENTIAL JOB FUNCTIONS

• Reporting to the Regional Director of HR and the Managing Director of DE on a local level, the HR/Payroll officer ensures company compliance and administration and all applicable law regulations.
• Maintains all employee and applicant documentation as dictated by governing agencies.
• Ensures compliance with local employment laws in all aspects of Human Resources. This includes coordination and process of the Monthly Payroll for DE.
• Access payroll challenges, resolves complex payroll matters and makes recommendations for more efficient and accurate payroll cycles.
• Process manual checks and research payroll discrepancies as necessary.
• Reconcile payroll balance sheets, accumulators, YTD earnings, payroll tax and general ledgers.
• Manages end-to-end payroll function; payroll workflows to ensure the accuracy and timeliness of the German monthly payroll.
• Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. Attends unemployment hearings when necessary.
• Liaise with external Pension Consultants & outsourced Payroll Providers.
• Acts as an employee relations specialist.
• Monitors tardy and absenteeism reports and ensures proper documentation is issued on employees who have excessive tardiness or absenteeism problems. Reports vacation, sick, personal day and holiday use to Payroll and Benefits departments as required. Maintains and distributes reports of same.
• Maintains employee personnel files.
• Handling of wage garnishments and refunds
• Encourages and builds positive relationships and communicates effectively with all internal clients, co-workers, stakeholders and outside vendors.
• Conducts themselves at all times as the public image of the company in accordance with Crane’s Code of Conduct.
• Is highly visible and is the employee’s first point of contact for HR and Payroll related queries and concerns.
• Proactively identifies and communicates employee issues that impact the client group’s ability to meet business objectives.
• Participates in projects as assigned by the Director of HR and the Managing Director of DE.
• Performs recruitment activities such as the development of advertisements and postings, screening and conducting interviews. Maintains records of the same.
• Supports employee visa processes as required.
• Assists with roll out of Crane-wide HR programs such as: Performance Management, Reward and Recognition, Wellness Initiatives, Crane Cares, Compliance Training, Annual Open Enrollment, Employee Satisfaction Survey, and other similar programs.
• Facilitates collaborative problem-solving strategies to resolve employee relations issues through effective communication with all levels of employees.
• Monitor salary administration through analysis of salary increases. Reports increases that are appear to be outside of established guidelines and any possible wage and hour compliance issues.
• Data Reporting as requested.
• Responsible for the identification, diagnosis, and resolution of HR related problems or situations calling on appropriate resources to resolve issues.
• Remains up to date with all current German legislation for HR & Payroll related functions
• Continuously improves Crane’s image as an attractive place to work.
• Serves as a business partner to management and participates in the development and implementation of human resource plans to support business objectives.
• Consults with management and employees on human resource related issues and policies.
• Assists in formulation of manpower objectives, staffing plans, and individual, team and organization development plans. .
• Supports employment and diversity programs.
• Other duties as assigned.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.
• Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files and small parts, etc.).
• Moderate dexterity of hands and fingers - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination
• Ability to deal with high pressure situations, deadlines and moderate work stress.
• Other duties as assigned.

OTHER SKILLS & ABILITIES

• Core Competencies:
• Business Acumen.
• Communication.
• Consultation.
• Critical Evaluation.
• Ethical Practice.
• Global & Cultural Awareness.
• HR Expertise.
• Relationship Management.
• Functional/Technical Competencies:
• Employee Relations
• HR Technical Knowledge
• DE Payroll Knowledge
• Programs and Policies Implementation to include Payroll Implementation.
• Ability to continue training and education as needed for the position.
• Ability to be flexible, change tasks, adjust and meet deadlines.
• Excellent communications skills, verbal and written.
• Excellent interpersonal skills.
• Proficient computer skills (Microsoft Office Applications).
• Detail-orientated.
• Experience of UWV.
• Experience of UKG Database would be desirable.
• Experience of Immedis payroll beneficial.

EDUCATION & DIRECT WORK EXPERIENCE

• A bachelor’s degree
• 3+ years HR/Payroll experience.

EXPERIENCE

Required

• 3 year(s): 3+ years HR/Payroll experience.
• 3 year(s): DE payroll Knowledge
• 4 year(s): Programs and Policies Implementation to include Payroll Implementation.

EDUCATION

Required

• Bachelors or better in Human Resource Administration or related field

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.
• Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files and small parts, etc.).
• Moderate dexterity of hands and fingers - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination
• Ability to deal with high pressure situations, deadlines and moderate work stress.
• Other duties as assigned