Leasing Administrator

at  Evolve FM

• Exciting opportunity to join a fast-growing Indigenous company.
• Permanent Full-time position (part time/job share also considered)
• Immediate start, flexible work environment, great leadership and culture

ABOUT EVOLVE FM …

Evolve FM is the only Indigenous full-service property and integrated facilities management company in Australia and is Australia’s only Indigenous property services provider under the whole of Australian Government property services arrangement. With a vision of “Equity through Opportunity”, Evolve FM seeks to use the medium of first-class property services to provide employment and economic opportunities for Australia’s first peoples, while being open to employees of all backgrounds and aspirations.
Evolve FM is an inclusive, welcoming, flexible, and empathetic workplace where you can bring your whole self to work and balance your commitments and responsibilities outside work.
Evolve FM operates in the Commercial Real Estate sector and has the backing of two industry-leading organisations in Indigenous-owned construction and services company Pacific Services Group Holdings (PSGH) and global real estate firm Jones Lang LaSalle (JLL). We deliver for our clients best-in-class property and facilities management services. Our innovative approach and service quality were recognised in the ACT Telstra Business Awards, where we were awarded the ACT Winner for Indigenous Excellence.
We are also a multi-award-winning Supply Nation Certified Supplier, and we are always looking for great people to join our team!

ABOUT YOU …

We looking for a motivated self-starter with a proven track record of successfully delivering best practice and quality to the organisation, your team and clients, who thrive on building relationships and providing service excellence.

Proactive with a keen eye for detail and the ability to balance multiple priorities, while possessing a can-do attitude; ideal candidates have the following skills and experience:

• Very high attention to detail and ability to audit data and system reports for accuracy
• Advanced numeracy skills an advantage
• Proven experience in a similar role with a fast paced and complex environment.
• Knowledge of work health and safety requirements
• Track record of excellent customer service and service delivery across multiple stakeholders.
• Able to work within defined procedures and outputs.
• Proficient in the use of the Microsoft Office Suite and high level of computer literacy
• Have an Assistant Agent registration in the ACT or ability to obtain one
• Property/ facilities/ project management sector experience (experience from comparable sectors will also be considered).

Please see the attached Position Description for more information on this role along with the other personal characteristics we are looking for in our ideal candidate. Please see www.evolvefm.com.au for more information about what we do.
This is a high priority role we are wishing to fill as quickly as possible, therefore applications will be reviewed and considered as they come in, so please apply as soon as possible if you are interested in this role.

• Updating lease related system applications on a day-to-day basis.
• Assisting the leasing team with day-to-day business operation including lease performance and rent rolls.
• Assisting the leasing team with financial adjustments, invoice review, record keeping and queries.
• Maintaining databases ensuring all information is recorded in accordance with the required policy and process.
• Assisting with various reporting requirements.
• Maintaining information accuracy and consistency.
• Verifying and cross-checking information across multiple system applications and databases.
• Identify and implement reporting best practice measures.
• Liaise with Landlords and Key client personnel.
• Attend internal and external meetings as required.