Office Coordinator

at  Fasken

WHO WE ARE

Fasken is a leading international business law and litigation firm and voted Canada’s Best Employer 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.
Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way

QUALIFICATIONS

• A minimum of 3+ years working experience in office coordination or legal support
• Legal industry experience is considered an asset (large firm experience preferred)
• In depth understanding of business and legal terminology
• Strong technical skills using Microsoft Office 365
• Experience working with 3E, iManage Desksite, DocuSign considered an asset

• Front desk reception duties, such as greeting clients/couriers, showing visitors to meeting rooms, answering Surrey general phone line and emails
• Ensuring the office common spaces, boardrooms and waiting areas are presentable, tidy and maintained/stocked throughout the day
• Coordinating boardroom bookings, boardroom/meeting space set up and clean up
• Office administrative tasks including photocopying, scanning, faxes, incoming and outgoing mail/courier coordination and managing supply stock and ordering as needed
• Banking assistance including general bank runs and urgent trust bank runs
• Billing assistance including entering lawyer time, preparing invoices, photocopying and mailing out invoices and sending out invoice reminders
• Providing overflow support to lawyers and legal assistants as needed