Procurement Advisor

at  John Snow Incorporated

John Snow Incorporated (JSI) - We are public health care and health systems consultants and researchers driven by a passion to improve health services and health outcomes for all.
We are recruiting to fill the position below:

JOB QUALIFICATIONS

• Bachelor’s Degree in the relevant technical area.
• Five years of relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USAID or World Bank experience a plus.
• Demonstrated experience working with high performing team required.
• Experience engaging with local and international vendors on procurement of goods and services required
• Knowledge of procurement using ERP systems is required
• Knowledge of the Nigeria public health sector environment a plus.
• Proactive, with a positive problem-solving approach and attention to detail.
• Good interpersonal and team-working skills.
• Fluency in English and effective communication skills are required.

• Conduct the procurement process for technical and operational procurement – from solicitation to final delivery of goods and services, including submission of final payment request to Finance for payment processing.
• Track operational and programmatic procurement requests. Ensure all requests are logged, acknowledged, and acted upon in a timely and compliant fashion and are consistently updated in the procurement tracker.
• Contribute to regular updates of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of vendors and service providers.
• Draft negotiation memoranda, selection memos, and other procurement documentation where applicable, and ensure this is on file for all procurements.
• Prepare purchase orders and work closely with the Program and Operations teams to ensure all procurements adhere to the specifications in the procurement action request (PAR) forms prior to final purchasing.
• Investigate and provide a resolution on post-order problems and of progress reports on procurement matters
• Daily update of the procurement tracker to monitor the status of procurement actions.
• Facilitate technical evaluation committees, where required, to inform final procurement decisions on goods and services to obtain the best value.
• Cultivate and manage relationships with local vendors and service providers to ensure they fully understand USAID FAR/AIDAR regulations and are compliant with procurement processes and systems, as well as requirements for working with Chemonics.
• Upon completion of procurements, prepare and process all necessary paperwork, and ensure copies are saved on the Shared Point prior to submission to Finance for payment.
• Under the guidance of the Procurement Manager, prepare documents using ARTMIS to manage commodities procurement actions.
• Production of weekly reports on procurement actions and status.
• Ensure the highest level of honesty, integrity, openness, and transparency in administering the award processes and procedures.
• Report any concerns or issues, whether verified or not, to senior management through the supervisor.
• Other tasks as assigned by the Procurement Manager and/or Director, Procurement and Subcontracts.