Project Administrator

at  Stantec

WHAT ARE WE LOOKING FOR:

We are looking for an entry level Project Administrator team member to join the team. No prior or limited experience is required. If you are looking to start your career, change in career and you have an interest in project delivery.

ABOUT THE ROLE:

The Project Administrator role is the ‘go to person’ to support Project Managers (PMs) for setting up new projects, logistics, administration assistance, change management procedures for ongoing projects, monitoring and forecasting financials, developing, and updating project schedules for activities and client deliverables, reporting criteria and indicators that are fundamental to healthy project delivery.

DAY TO DAY TASKS MAY INVOLVE:

• project set ups.
• extracting various reports from our internal reporting dashboards to enable PMs and leadership staff to analyse and action.
• ensuring QC/QA procedures are followed, documented, and stored.
• monitoring unbilled financials and ensuring timely invoicing on a regular basis or as the project contract dictates, including monitoring outstanding invoices for projects.
• Assisting PMs with planning and administering Health, Safety, Security and Environment (HSSE) requirements
• Assisting PMs with third party supplier/contractors, ensuring data is correctly updated and stored in compliance with company policies, insurances and ensuring subconsultant prequalification questionnaires are up to date.
• Assisting with the establishment of the baseline schedule, budgets, and resource loaded schedule (if required) in conjunction with project team members.
• Assisting bid/project managers with our internal opportunity tracking updates, and our internal pricing tool (where required).
• Assist PMs to coordinate and deliver projects in accordance with the Stantec Project Management Framework, particularly in terms of budgets, scope, schedule, profitability, and risk.

TO BE SUCCESSFUL FOR THIS ROLE YOU’LL NEED TO:

• Have a positive attitude.
• Enjoy helping fellow team members.
• Be willing to learn new tools and systems.
• Be good with numbers.
• Be good with variety and enjoy multi-tasking.
• Have good communication skills and can relate to a wide range of people.
• Be someone with good administrative skills including attention to detail, written and oral communication, management of documentation.
• Enjoy solving problems.
• Have at least a basic level of Excel experience.