Scheduler

at  SE Health

POSITION SUMMARY:

Reporting to the Site Director in the absence of the Admin Manager– The Scheduler will provide confidential administrative support to the Site Director and other members of the management team. Central responsibilities include Scheduling, Payroll, and HR support (new hires, etc.). This position will be cross trained for coverage when needed as well as provide Reception coverage if required. An ability to communicate effectively with staff, residents and their families is essential.
This position
This position is a Full Time Temporary contract until May 2025 OR Until Incumbent returns

REQUIREMENTS:

• Grade 12 required, plus successful completion of a certificate or diploma in a related field from a college or technical school, preferred.
• Minimum of two to three years recent related experience.
• Experience in a unionized environment
• Scheduling experience a must
• Proficient in the use of varied word processing and spreadsheet software packages. Proficient on Excel and Outlook.
• All successful applicants must pass the Vulnerable Sector and Criminal Record Check applicable to Provincial guidelines.

SKILLS AND ABILITIES:

• Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
• Ability to process a high-volume of data accurately and multi-task efficiently in a high paced environment.
• Ability to be trained and follow legal confidentiality requirements
• Ability to work effectively with multiple critical timelines.
• Demonstration of strong problem solving and customer service skills. Demonstrates responsiveness, flexibility and efficiency in a dynamic environment.
• Ability to read, write, and speak English proficiently and understand verbal and written instructions.

Include but not limited to;

Scheduling:

• Collaborate with department managers to cover day to day staffing, long range staffing and planned vacancies.
• Post schedule/maintain posted schedules
• Oversee and participate in advance and last-minute scheduling including inputting all changes to schedules and absence-call information into scheduling software to keep staffing reports up to date (i.e. short calls; due to sick calls, vacations, LOAs etc.
• Oversee and participate in creation and publication of master rotation and 24-hour schedules
• Maintain updated Seniority list with staff telephone numbers
• Other duties as assigned