Team Secretary
at Al Tamimi
UAE, , United Arab Emirates -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 08 Aug, 2024 | Not Specified | 09 May, 2024 | 5 year(s) or above | Terminology,Communication Skills,English,Outlook,Powerpoint,Interpersonal Skills,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Role : Team Secretary
Reporting line : Chief Operating Officer (COO)
Requirements :
- 5+ years of secretarial experience
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Superior written and oral communication skills in English
- Ability to work with a team and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with an ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanor
Duties & Responsibilities :
- Assist with administrative tasks, including scheduling meetings, managing calendars and coordinating appointments.
- File, organize, scan, copy and fax documents promptly
- Screen, direct, and prioritize incoming calls and emails as needed
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Handle some correspondence and communication on behalf of the team, ensuring timely responses and appropriate follow-up actions.
- Support strategic initiatives and projects by providing administrative assistance and coordinating logistics as needed.
- Maintain confidentiality and discretion in handling sensitive information and documents.
- Collaborate with other Business Services team members to ensure smooth operations and effective communication locally and regionally.
- Provide additional support to the team as and when required on an ad hoc basis.
- Adhere to the Firm’s policies and procedures
Relationships :
- Management Team
- Business Support Teams
- Partners
- Secretaries
Responsibilities:
- Assist with administrative tasks, including scheduling meetings, managing calendars and coordinating appointments.
- File, organize, scan, copy and fax documents promptly
- Screen, direct, and prioritize incoming calls and emails as needed
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Handle some correspondence and communication on behalf of the team, ensuring timely responses and appropriate follow-up actions.
- Support strategic initiatives and projects by providing administrative assistance and coordinating logistics as needed.
- Maintain confidentiality and discretion in handling sensitive information and documents.
- Collaborate with other Business Services team members to ensure smooth operations and effective communication locally and regionally.
- Provide additional support to the team as and when required on an ad hoc basis.
- Adhere to the Firm’s policies and procedure
REQUIREMENT SUMMARY
Min:5.0Max:10.0 year(s)
Human Resources/HR
HR / Administration / IR
Office Administration, HR
Graduate
Proficient
1
UAE, United Arab Emirates