00497 - Residency Business Admin at Virginia Department of Transportation

Ashland, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Sep, 26

Salary

94988.0

Posted On

05 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Administration, Procurement, Financial Reporting, Accounts Payable, Accounts Receivable, Inventory Management, Personnel Supervision, Auditing Principles, Financial Software, Project Leadership, Policy Interpretation, Data Analysis, Technical Training, Budget Monitoring, Compliance Management, Communication

Industry

Government Administration

Description

Serve as Business Manager for Residency business functions. Manage and administer daily aspects of financial, procurement, inventory and budget programs. Provide direction, consultation, training, assistance and guidance for area headquarters and other residency staff in residency business functions to ensure the use of best business practices in agency operations. How you will contribute: Budget and Other: Manage residency administrative and physical plant budgets. Assist district fiscal services staff as needed. Financial, Business Practices and Policy Administration: Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines. Monitor financial system identifying errors and making needed corrections. Oversee time entry and leave processes for residency to include overtime pay and compliance. Monitor operational projects for accounts receivables and ensure timely billing. Ensure cash receipts are appropriately documented and submitted to District Fiscal Office. Compile and enter travel reimbursement information for AHQ personnel as necessary. Procurement: Oversee procurement operations residency-wide ensuring compliance with procurement guidelines and policies. Work with residency staff through the procurement process ensuring standardization of procurement across the residency to include the use of mandated sources. Monitor use of SPCC to ensure best use and compliance. Prepare requisitions and purchase orders for material requirements for residency and area headquarters staff. What will make you successful: Ability to analyze, research, investigate, reconcile and evaluate data. Ability to communicate effectively orally and in writing. Ability to interpret and apply policies and procedures. Ability to lead projects and teams. Ability to plan, organize and set priorities with minimum supervision. Ability to supervise and direct the work of others and provide technical training. Knowledge of general accounting and auditing principles, procurement procedures, inventory management controls and budget administration. Skill in the use of computers and software applications to include automated financial systems. Minimum Qualifications: Demonstrated ability to communicate effectively orally and in writing. Experience supervising and directing the work of others. Knowledge of accounting, auditing procedures, inventory management and budget administration. Skill in the use of computers and software applications to included automated financial systems. Valid driver's license. Additional Considerations: A combination of training, experience, or education in Accounting, Business Administration or related field desired. Click below to learn more about the Competency Model associated with this Position: Competency Model [https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005/pages/8012] Physical Requirements Physical Requirements [https://covgov.sharepoint.com/SITES/VDOT-HR-ER/Physical%20Requirements/OfficeWorker-Inside.doc] VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics [https://www.virginiadot.org/about/missionandvalues.asp] Standards of Conduct [https://www.dhrm.virginia.gov/docs/default-source/hrpolicy/pol1-60--standards-of-conduct-eff-1-1-2025.pdf?sfvrsn=7c0d724e_0] VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer. Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following: * Fingerprint based Criminal History Background Check * DMV Record Check * Work History Verification * References * Pre-employment physical * Drug screen

Responsibilities

Serve as the Business Manager for Residency functions, overseeing financial, procurement, inventory, and budget programs. Provide guidance and training to staff to ensure best business practices in agency operations.