03638 - Records Manager at Virginia Department of Transportation

Mechanicsville, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

113118.0

Posted On

15 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records management, Policy development, Strategic planning, Compliance, Document management, Information systems, Supervisory principles, Performance management, Microsoft Office, Workflow analysis, Business process analysis, Stakeholder communication, Data collection, Project management, Financial stewardship

Industry

Government Administration

Description

Plan, manage and oversee activities for assigned program areas. Develop, implement and monitor policies and procedures and provide guidance to others. To provide advice, assistance and training on all aspects of VDOT's records management program with emphasis on the transfer of records to offsite storage and the proper disposition of all VDOT records in compliance with the Government Data Collection and Dissemination Practices Act and the Critical Infrastructure Information and Sensitive Security information. How you will contribute: Communications: Communicate with stakeholders to include VDOT staff, state government officials and other diversified groups on matters related to VDOT programs, policies, procedures or projects. Financial Leadership: Programs are managed to ensure proper financial stewardship of VDOT resources and budgets. Manage Programs and Projects: Plan, oversee and implement programs or projects related to assigned program area. Oversee staff assignments and priorities. Policies and Procedures: Develop and implement procedures, processes and best practices. Provide strategic planning for program areas and recommend new initiatives to improve operations. Record Management: Provide records and document management consulting services by providing advice and assistance to VDOT staff on all aspects of records management including the creation, preservation, storage, filing, reformatting, management and destruction of VDOT public records. Provide advice on the purchase and or implementation of computer information systems to ensure that the records are available for any legal, administrative or fiscal need and they are created, stored and retrieved as economically as possible. Maintain current knowledge on state and federal laws, the records management profession and computer and information systems. Oversee transfer of official state and local records to the Library of Virginia or State Records Center for temporary or archival storage and oversee destruction of agency records when no longer needed for legal, fiscal, business or regulatory reasons. Records Maintenance: Review draft Records Retention and Disposition Schedules to ensure that permanently valuable records and vital records are identified and non-permanent records are authorized for timely destruction when no longer needed for legal, fiscal, administrative or historical reasons. Propose rules, regulations and standards for the purpose of establishing uniform guidelines for the management and preservation of public records throughout VDOT. Research, analyze and develop records management policies, plans and procedures for VDOT's manual and automated records management program to ensure the standardization and economical management of VDOT's records. What will make you successful: Ability to communicate with all levels of staff. Ability to follow oral and written instructions. Ability to plan, prioritize, organize and monitor program activities. Ability to plan, prioritize, organize and monitor records management activities. Knowledge of State and Federal laws and State agency policies related to records management. Knowledge of document, records, and information management systems and security programs. Knowledge of supervisory principles and practices to include performance management and discipline. Skill in Microsoft Office products. Skill in basic computer operations. Skill in developing and implementing policies and procedures. Skill in providing customer service to internal and external customers. Minimum Qualifications: Ability to communicate with all levels of staff. Ability to plan, prioritize, organize and monitor records management activities. Knowledge of document, records, information management systems and security programs. Knowledge of policy development and implementation. Knowledge of state, federal laws and state agency policies related to records management. Knowledge of supervisory principles and practices to include performance management and discipline. Additional Considerations: A combination of training, experience, or education in Public Administration, Business Administration, Information Systems or related field desired. Certified Records Manager. Experience in manual and automated records management programs; deployment of information systems applications and training development and delivery. Experience in policy and procedure development and implementation, business process and workflow analysis; and program development and implementation. Prior experience implementing metrics, evaluating program performance and reporting desired. Click below to learn more about the Competency Model associated with this Position: Competency Model [https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005/pages/8012] Physical Requirements Physical Requirements [https://covgov.sharepoint.com/SITES/VDOT-HR-ER/Physical%20Requirements/OfficeWorker-Inside.doc] VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics [https://www.virginiadot.org/about/missionandvalues.asp] Standards of Conduct [https://www.dhrm.virginia.gov/docs/default-source/hrpolicy/pol1-60--standards-of-conduct-eff-1-1-2025.pdf?sfvrsn=7c0d724e_0] VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer. Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following: * Fingerprint based Criminal History Background Check * DMV Record Check * Work History Verification * References * Pre-employment physical * Drug screen

Responsibilities

The Records Manager will oversee the lifecycle of VDOT records, ensuring compliance with state and federal laws regarding storage, preservation, and disposition. They will also provide strategic guidance, training, and policy development to ensure efficient information management across the organization.