SUMMARY
In this role you will be responsible for the accurate and timely execution of personnel administration tasks, ensuring compliance and efficiency in HR operations. This role encompasses managing employee records, handling HR-related documentation, and overseeing administrative processes throughout the employee lifecycle.
DETAILED DESCRIPTION
Performs tasks such as, but not limited to, the following:
- Responsible for the timely and correct execution of personnel administration activities, communication, employee relations;
- Ensures the timely and correct preparation of all documents necessary for the commencement/continuation/modification/suspension/termination of individual employment contracts, as well as their archiving
- Responsible for the relationship with the GBS ESS department on the administration and archiving of personnel files;
- Performs the scanning of documents from personnel files and their transmission for the electronic archive
- Responsible for the hiring/secondment of foreign citizens;
- receives and issues the necessary documents to employees during and upon termination of employment relationships;
- Is responsible for the timely submission for registration within the deadlines provided by law of all documents (individual employment contracts, additional documents, notifications regarding foreign citizens, any other documents that are necessary according to the legislation in force)
- Acts as the first point of contact for business partners, managers, and employees seeking advice and counsel on all workforce matters.
- In unionized sites provides administration of the bargained agreement between the Company and Union including grievances.
- Serves as co-bargaining agent for the location and is responsible for training and providing guidance to local management with regard to contractual obligations and/or interpretation of the local contract.
- Conducts research in support of company positions for contract negotiations.
- Administers processes, policies, and programs related to compensation, training & development, benefits, staffing, and employee relations.
- Communicates program changes to management team and to employees.
- Consult with management team regarding legal and regulatory impact of program changes.
- Oversees the corrective action process for site.
- Conducts internal investigations regarding possible violations of codes of conduct.
- Interviews participants, reviews evidence, and makes recommendations based on results.
- Reviews termination recommendations to determine legal / regulatory exposure.
- Consults with expert legal counsel if necessary.
- Works with the management team to ensure effective performance management and culture building practices are in place.
- Emphasizes the use of direction setting, feedback/coaching, communication strategies, people development and differentiation of pay.
- Partners with site leadership to effect change and effectively serve as a change agent by managing the development, implementation and continuous improvement of programs to enhance employee satisfaction, improve morale, positively impact retention and assure alignment with corporate values and policies.
- Ensures compliance to corporate policies, governmental regulations and laws.
- Keeps abreast of legislative decisions, changes in employment laws and regulations to limit legal exposure and liability.
KNOWLEDGE/SKILLS/COMPETENCIES
- Significant knowledge of government legislation impacting the practice of human resources management.
- Significant knowledge of company HR and Payroll policies and practices, labor movement, arbitration proceedings.
- In-depth knowledge of HRIS software and report writing.
- Good public presentation skills.
- Excellent project management skills.
- Ability to effectively communicate with a wide variety of internal customers.
- Ability to evaluate multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
- Ability to manage sensitive employee information in a confidential manner.
- Knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word, PowerPoint, Microsoft Project, and Visio.
TYPICAL EXPERIENCE
- Three to six years of relevant experience
TYPICAL EDUCATION
- Bachelor’s degree in related field, or consideration of an equivalent combination of education and experience.
- Educational requirements may vary by geography.
NOTES
This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.
Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.
