08700D - Administrator, Human Resources at BakeMark

Pico Rivera, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

0.0

Posted On

13 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Employee Relations, Data Analysis, Problem Solving, Interpersonal Skills, Technical Skills, Organizational Support, Confidentiality, Attention to Detail, Labor Laws, Recruiting, MS Excel, MS Outlook, Communication, Project Management

Industry

Food and Beverage Manufacturing

Description

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently-located across the U.S. At BakeMark we appreciate our employees and their families and offer a competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY Under direct supervision, the Human Resources Coordinator handles and provides support for various HR employee programs within the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES Process and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, and any other employee updates using company human resources management system software and subsequent third-party vendors such as but not limited to benefits, leave of absence, and workers' compensation. Explain human resources policies, procedures, laws, standards, or regulations. Process union contract revisions. Maintain current knowledge of the union contracts in place. Intakes employee relations issues, such as harassment allegations, work complaints, or other employee concerns and transfers it to the HR Business Partner. Maintain current knowledge of State and/or Provincial Leave and Labor Laws. Schedule or conduct new employee orientations. May assist with screening (review of applications, telephone interviews, contact with candidates) Update, as directed, human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms. As directed, propose or draft personnel policies or procedures. As directed, participates in meetings that involve a range of issues (e.g. personal actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff. Process terminations and ensure all necessary legal requirements/paperwork is completed by state/provincial. Provides management with information or proposes training related to HRIS processes. Presents information on a variety of topics for the purpose of conveying information and/or making recommendations or implementing new processes. Analyze employment-related data and prepare required reports. Interfaces with branch to ensure new hire paperwork is completed and entered into the HRIS systems. Compiles data from personnel records and prepares reports for governmental compliance. Verifies work eligibility. Tracks and coordinates employment extensions as needed for impacted employees. Responsible for maintenance of employee files for both current and terminated employees. Follows all company policies, procedures and safety rules. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Exemplify the BakeMark core values of Partnership, Performance, Passion and Initiative in all aspects of assigned duties. Other duties as assigned to meet company goals. SUPERVISORY RESPONSIBILITIES None. COMPETENCY: To perform the job successfully, an individual should demonstrate the following competencies. Passion: Technical Skills -Shares expertise with others. Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Supports organization's goals and values. Performance: Analytical - Collects and researches data; Uses intuition and experience to complement data. Problem Solving - Identifies and resolves problems in a timely manner. Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks. Interpersonal Skills - Keeps emotions under control; Professionalism - Approaches others in a tactful manner. Partnership: Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Able to read and interpret written information. Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests. Technical Skills -Shares expertise with others. Professionalism - Approaches others in a tactful manner. Initiative: Judgement - Evaluates, selects and acts on strategies for solving problems and meeting objectives. Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Influence - Begins actions to influence events and/or to achieve company goals. Sees opportunities for action and acts on them. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication - Writes clearly and informatively; Able to read and interpret written information. Teamwork - Contributes to building a positive team spirit; Puts success of team above own interests. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Ability to maintain a high level of confidentiality. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines (project management skills). High level of interpersonal skills to handle sensitive and confidential situations and documentation. Must have strong MS Excel and Outlook skills. Recruiting, HRMS computer systems and Desktop publishing experience a plus. Knowledge of State/Provincial and Federal labor laws and regulations. EDUCATION / EXPERIENCE Four year degreed with two to four years related experience and/or training; or equivalent combination of education and experience. PHR/SPHR preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, policies, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must be able to stand, walk, reach with hands and arms, and talk or hear continuously for 8 or more hours at a time. The employee must be able to use hand to finger, handle, or feel; climb or balance, stoop, kneel, crouch, or crawl, taste or smell for 8 hours or more at a time, and lift and/or move object approximately 25 to 50 pounds from floor level to a height of 6 feet. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to risk of electrical shock and risk of radiation. The noise level in the work environment is usually moderate. BakeMark is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at BakeMark via-email, the Internet or in any form and/or method without a valid written agreement in place for this position from BakeMark HR/Recruitment will be deemed the sole property of BakeMark. No fee will be paid in the event the candidate is hired by BakeMark as a result of the referral or through other means. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Responsibilities

The Human Resources Coordinator processes and maintains employment records, explains HR policies, and handles employee relations issues. They also assist with new employee orientations and ensure compliance with labor laws.