July 28, 2025
SITION NOTICE (External Only)
POSITION No. 25-030
AREA: Human Resources & Organizational Effectiveness
CLASSIFICATION: Human Resources Generalist & HRIS Administrator – 1 PFT (75.00 Hours bi-weekly – with overtime as required).
POSITION SCOPE: Reporting to the Human Resources Director & Organizational Effectiveness, the Human Resources Generalist & HRIS Administrator will be responsible for a wide range of general transactional human resources functions, primarily as they pertain to document and data controls. The position also acts as the HRIS technology system administrator, and acts as Assistant to the HR Director. The position will administer documentation, in conjunction with the HR program and HR team. The HR Generalist & HRIS Administrator, will monitor and respond to employee relations matters at the first line level; attend to questions/inquiries, and direct employees to the appropriate personnel. The role acts with the lens of policy compliance and while shows appropriate consideration/compassion for employee engagement in health and wellness. The role will conduct thorough and impartial investigations on behalf of CORE, as Directed by the HR Director, with a key focus on attendance Management. The position ensures document and data controls are met and maintained, and acts as the organization’s privacy officer.

• Supports the HR Director in HR Framework related transactions, involving document and data control.
• Acts as the HR Directors admin in needed correspondence.
• Ensures document and data controls are met and maintained via queues.
• Acts as the Privacy Officer and collaborates on any privacy concerns with the Director HR while ensuring document data controls are met.
• Ensures the Attendance Management program is followed by data metric threshold and executes discipline as appropriate.
• Keeps up to date with legislation changes affiliated with the role by attending conferences.
• Acts as the policy administrator for policy updates, renewals in conjunction with Directors and SME’s, and ensures all HR policies are reviewed and approved by the HR Director.
• May be involved with LTD, Sick, Path, WCB, OHS, OHN, ESRTW, in collaboration with the ADOC and the Director of HR & Organizational Effectiveness.
• May act in the capacity of OHS representative on safety meetings and/or diversity meetings.
• Provides a customer centric approach in responding to all employee inquires; moves payroll issues, appropriately to Finance and/or escalates high risk issues to the Director HR as appropriate.
• May compile or locate data, upon request and as necessary for development of HR strategy initiatives. Conducts HR related investigations for HR issues, as directed by the Director HR.
• May be involved in conflict management meetings or fact-finding information meetings.
• Writes reports in a professional, methodical, organized manner, ensuring dates, times and full names are included.
• Consults as necessary with the HR Director on risk issues.
• Oversees the QUEUES for regular updates for new hires, transfers, terminations, recruitment, changes in job classifications, job descriptions, WCB, LOA.
• Notifies the Director when Queues are not being actioned.
• Ensures Reports such as the Termination Report is submitted to the Director. Ensures PCRs (Payroll Change Request Forms) are forwarded to finance consistently.
• Ensures acceptance of any resignation, retirement, quit is in writing; and immediately sends out acknowledgement to the incumbent.
• Ensures all information and PCRs are submitted to payroll Conducts Exit Surveys.
• Ensures PCRs are completed in a timely manner and that all parties who need to be made aware are informed.
• Completes special projects as needed by clarifying project objectives, setting timetables and schedules, conducting research; developing and organizing information, and fulfilling transactions.
• Independently project manages scope of work and ensures quality of work, work completion and deadlines are met and maintained.
• Ensures follow up reports as required by the Director ( Data Metrics).
• Data & Reporting: Responsible for updating Queues in areas identified and for providing HR metrics such as WCB, TERB report, injuries data to JOHSC, or others as requested.
• Ensures training compliance and follow up is documented and addressed for any training discrepancies and/or training below the level of 90% in areas pertinent to HR and Safety.
• May be involved with WCB administration, RTW, GRTW, LTD, JOHSC, and PATH in collaboration with the OHN.
• Assists the OHN and ADOC in the coordinating of the early and safe return to work.
• Ensures level 3 WCB tier issues and identifies with the Director issues which need to be escalated, meets on case management concerns monthly.
• Keeps track of claims.
• Supports HR’s digital journey with efforts in digitizing files and HR processes, while keeping an eye out for continuous improvement opportunities with AI.
• Ensures thorough understanding of HRIS systems and applications and acts as the HRIS expert, in collaboration with IT.
• Spearheads meetings on behalf of HR and IT, in collaboration with the HR Director.
• May participate in company events (i.e.) social committee, organizational health committee, job fairs and/or other events.
• May be involved in recruitment and selection, contract negotiations at point of hire, in absence of the HR Recruiter.
• Ensures relationships are based on trust and respect with Unions and other members of the HR Team and Management.
• Runs end of quarter reports for the Casual 135 Policy Requirement and ensures letters and follow up, while ensuring 30 days to respond.
• Participates in meetings as requested by the Director HR and may take Minutes upon request.
• Attends labour management meetings and ensures agenda, recruitment report, ensures minutes.
• Finalizes and reviews job descriptions, job analysis, and job revisions as requested.
• Mitigates risk issues and informs Director HR when a risk is identified while moving to mitigate.
• Maintains positive employee relations.
• Provides training and support to other HR team members and may be involved in HR related training of new HR members.
• May make recommendations for training of staff when performance gaps or policy gaps have been identified.
• Promotes HR related programs and positively advocates for the HR department.
• Ensures compliance with labour standards and regulations.
• Ensures reminders that performance appraisals are to be conducted for all Permanent staff with Managers and keeps records on these per departmental area.
  QUALIFICATIONS: Diploma in Human Resources Management; and/or Degree in Human Resources Management, Employee Relations; combined with a Diploma and/or experience in systems administration and/or HRIS systems. A combination of education, and experience will be considered. A minimum of at least three years experience working in an HR role where responsibility was for: HR document controls, job design, benefits, training, OH&S, investigations, HRIS Systems, working with payroll, progressive discipline, attendance management, performance management, data management, policy administration, as well as employment leaves. Must have high skills in analysis, critical thinking, be extremely detailed, with an ability to identify risk and escalate as required. Working with Unions and/or in health care is considered an asset. MS Office including: Human Resources Information Systems (HRIS); (Word, Access, PowerPoint, Excel), Outlook Email, Microsoft Bookings, Fireflies, Adobe Pro, Internet, scheduling software, Avanti, SURGE, etc. Knowledge of legal framework as associated with HR Management and Employment Law. Experience working as an HR Coordinator, HR Officer or HR Generalist Experience in recruitment and selection. Experience in Job Analysis, Job Design, and Job Descriptions, especially formatting Job Descriptions. Experience working with Employment Contracts and Collective Agreements. Knowledge of employment leaves, transfers, LOA’s as they apply to Labour Standards. Experience in conducting investigations for the purposes of Risk Experience with compensation, classifications, pay bands, etc. Experience with Occupational Health and Safety, WCB benefits, LTD, and Return to Work programs. Experience in document and data control, pertinent to HR needs and requirements. Must possess superior technology skills and knowledge of: MS Office Suite Programs, including excel, word, power point, access, Outlook and HRIS systems. Experience and knowledge in payroll, scheduling, data processing for pay and benefits is essential to this position. Experience in multi-tasking in a fast-paced, ever changing working environment. With tight deadlines. Ability to make sound business decisions, while applying HR discipline and HR best practice during times of pressure or stress. Professionalism, leadership skills, compassionate communication, both oral and written. Must have keen attention to detail and ensure accuracy, especially in verbal, written and numerical correspondence. Ability to project manage scope of work. Excellent planning and organizational skills. Proactive and process-oriented working style, with an eye for continuous improvement. Knowledge of the needs of confidentiality and privacy requirements with respect to client and staff information. Collaborative team player who works effectively and appropriately with all levels of the HR Team, Other Managers, Staff, and Union. A desire to learn and grow in the field of Human Resources Management.
  SALARY SCALE: KRRC is a competitive salary employer. Compensation will commensurate with experience.
  HOURS OF WORK: 75.00hrs Bi-weekly
  SHIFT WORK: No
  APPLY TO: Kyle Whynot (by internal mail or hr@coresupportservices.ca) by 11:59am August 10th, 2025.